Office Manager
Office Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Office Manager is a highly organized detail-oriented and motivated professional who anchors the staff team at Kidz2Leaders and enhances the efficiency of the ministry.
Responsibilities of the Office Manager will include but are not limited to the following:
Office Management
- Manage daily office operations such as greeting visitors answering phones checking voicemails ordering supplies monitoring general K2L inquiry emails and receiving/delivering incoming and outgoing mail
- Ensure K2L has the equipment and technology needed to run smoothly and coordinate maintenance of equipment as needed (laptops tech for virtual meetings printer/copier/scanner online platforms)
- Oversee the cleanliness functionality and comfort of the K2L office communicating with cleaning service landlord or handyman services to ensure tasks are completed
- Help maintain general office organization and tidiness in shared spaces
- Ensure safety of the K2L car by scheduling maintenance and repairs and renewing registration
Executive Support
- Assist the Executive Director as needed with emails scheduling reporting meeting preparation pitch decks and more
- Provide similar support from time to time to other members of the K2L leadership team
- Work with the ED on special projects which could include improving or streamlining processes new activities with partners community relations endeavors or other short-term initiatives
- Support communication with the Board of Directors including preparations for quarterly K2L Board Meetings board governance or report preparations
Administration
- Record all in-kind program donations from community partners and individuals
- Help prepare for any in-office programming by setting up the space prepping A/V and printing
- Help maintain the integrity of the K2L CRM database (Ministry Platform) and serve as the point person for CRM-related special projects
- In partnership with the K2L Communications Contractor support ongoing communications tasks including but not limited to social media posts updating the website creating and sending newsletters and making flyers/one-pagers
- Maintain an ongoing K2L calendar that includes all programs events fundraisers and major meetings
- Maintain shared K2L online accounts or subscriptions with passwords and billing info (Canva Office 365 etc.)
- Support program or development print campaigns by procuring materials assembling and sending out
- Order or print K2L promotional materials (brochures one-pagers and branded gifts to name a few)
Human Resources & Culture
- Plan meaningful team celebrations for holidays birthdays work anniversaries and special milestones
- Help ensure the K2L office is a fun place to be with seasonal festivities and traditions
- Manage hospitality efforts such as sending cards meals and/or support to K2L participants and volunteers in need
- Support the hiring process of permanent and seasonal staff by running background checks and other screenings and assisting with new employee onboarding (paperwork account creation basic training)
Programming
- Assist with short-term projects for Camp Hope Anchored2Hope Interns4Tomorrow and Hope4Christmas as needed in advance of major events
- Attend some K2L events to provide support to the programming team
Qualifications :
- Unquestioning alignment with the K2L Statement of Faith and eagerness to serve within a mission-driven growing organization
- Bachelors degree
- High level of organization attention to detail and ability to manage simultaneous projects
- Experience working within a ministry church or nonprofit preferred
- Exceptional interpersonal and communication skills both written and verbal
- Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
- Ability to work independently and as part of a team
- High level of professionalism integrity and confidentiality
- Passionate about the K2Ls mission and values
- Self-motivated with a strong work ethic and positive attitude
- Ability to build and maintain strong relationships with a diverse range of stakeholders
Additional Information :
Position is salaried/non-exempt with a baseline 20-hour work week Monday to Thursday and
opportunities to earn overtime during busy seasons up to 28 hours per week.
The K2L team works out of our office in Marietta/East Cobb.
Benefits include nearly eight weeks of paid leave including vacation sick leave and holiday office closures as well as a monthly benefits stipend intended to help cover individual insurance/medical costs.
This job posting is being managed by Forrest Johnson Recruiting on behalf of Kidz2Leaders.
Remote Work :
No
Employment Type :
Part-time
Employment Type
Part-time
