Executive Assistant
Executive Assistant
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Job Description
You are as unique as your background experience and point of view. Here youll be encouraged empowered and challenged to be your best self. Youll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day youll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals families and communities around the world.
Job Description:
The successful candidate will be a proactive self-starter that is self-confident creative and an innovative thinker with superior organization skills and the ability to handle a variety of responsibilities working with a diverse team. The role requires the incumbent to be extremely well organized provide proactive support in delivering their mandate and able to manage conflicting demands all while demonstrating a high regard for confidentiality.
What will you do
Provide administrative support to 2 VPs and assist AVPs and Directors in the audit function
Pro-actively manage executives schedules including providing pre-read materials/agendas in advance of daily meetings as necessary
Arrange and coordinate appointments and meetings across multiple locations while managing conflicting demands and schedule changes
Course registration support
Assist with the preparation and distribution of key reports including monthly and quarterly reporting
Manage the tracking of post audit client surveys staff evaluations
Prepare and/or edit documentation and presentations using word excel and PowerPoint
Assist with the collection and sharing of thought leadership across the department
Coordinate travel arrangements and accompanying materials for executives
Manage/support business expenses on behalf of executives; expense coordination for staff as required
Provide ad-hoc support to individual Audit teams as needed
Manage relevant business data databases and systems
Manage collaboration community for digital communications (wiki shared documents shared calendar)
Order office supplies software and hardware including inventory maintenance
Provide filing and the necessary record keeping
Arrange visitor notices visiting office assignments and greet guests
Identify opportunities for process improvements anticipate potential problems and be quick with shifting priorities
Effectively work with other EAs in scheduling and coordination for meetings and other needs
May perform other administrative duties as required
What do you need to succeed
Minimum of 3-5 years administrative support
Professional level skills in Microsoft Office (Word Excel PowerPoint) with the ability to prepare PowerPoint presentations and simple Excel spreadsheets
Excellent interpersonal skills ability to develop networks throughout the organization
Proven organization and time management skills while managing changing priorities with ease
Solid verbal and written communications skills
Team player willing to contribute and help others
Proven business professionalism and self-motivated
Detail oriented and able to work independently with minimal direction and regular interruptions
Ability to quickly learn and work in a fast-paced environment and balance competing priorities
Energetic self-starter who is able to take initiative work with minimum supervision work on projects with frequent interruptions and achieve objectives through others
Assets:
Previous exposure to finance administrative support
Proficient knowledge of business-related policies and practices
Working understanding of social media/collaboration tools (e.g. wikis shared document repositories)
Whats in it for you
The opportunity to move along a variety of career paths with amazing networking potential
Flexible Benefits from the day you join to meet the needs of you and your family
Were committed to creating an inclusive and respectful environment. Our goal is to make sure all ouremployees have the chance to live up to their full potential
Were honoured to be recognized as a 2024 Best Workplaces in Ontario by Great Place to Work Canada
We are thrilled to be recognized by Excellence Canada with their top-level certification the Canada Order of Excellence for Mental Health at Work for prioritizing employee well-being fostering a positive work culture and achieving excellence in mental health
*LI-NB1
The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay eligible Sun Life employees participate in various incentive plans payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.
Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.
Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to .
At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.
We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.
Salary Range:
53300/53 300 - 88200/88 200Job Category:
Administrative ServicesPosting End Date:
05/06/2025Employment Type
Full-Time
