Workspaces Coordinator
Workspaces Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Key Responsibilities
- Act as the main liaison between employees and travel agency for all travel matters
- Maintain excellent understanding of travel policy and its application
- Review and process travel requests ensuring policy compliance
- Manage Travel Request Forms verify completion and acquire management approvals
- Coordinate with travel agents for bookings modifications and issue resolution
- Communicate travel policies and distribute essential documentation
- Assist with travel changes cancellations and re-bookings
- Process and reconcile travel-related invoices
- Support annual corporate rate negotiations and vendor management
Other Responsibilities
- Contribute to business continuity planning for travel disruptions
- Support transition to new travel management providers
- Assist in evaluating and selecting new travel solutions
- Support implementation of self-service booking systems
- Help deliver staff training on new booking platforms
- Provide support during change management stages
- Troubleshoot platform issues and coordinate with vendors
- Collect feedback to improve booking experience
- Process and track Workspaces team invoices and expenses
- Assist with travel logistics for workplace projects including consultant visits and site inspections
- Support Workspaces team with workshop coordination room bookings and event essentials
The Team
This role supports the APAC Head of Workplace Strategy in managing office environments.
Qualifications :
Crucial Qualifications Skills and Experience
- In-depth experience in corporate travel coordination or administration
- Demonstrated knowledge of travel booking systems and relevant platforms
- Strong attention to detail with excellent organisational and time management skills
- Proficiency in Microsoft Office suite especially Excel
Other Qualifications Skills and Experience
- Experience with travel policy implementation or enforcement
- Knowledge of travel industry vendor negotiations and relationship management
- Prior experience with travel management system transitions or implementations
- Background in workspace coordination or office administration
- Experience with expense management software
- Knowledge of APAC regional travel requirements and regulations
- Customer service experience in a professional environment
- Experience crafting training materials or documentation
Why SEEK!
- Hybrid working mode
- Mature & collaborative working culture
- Extensive employee benefits
- Casual wear everyday
Additional Information :
At SEEK we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.
We know teams with diverse ideas experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such we welcome applications from people with diverse backgrounds and life experiences especially as they relate to gender sexual identity culture faith disability and life stages. If you have the skills curiosity and an adaptable mindset but dont meet every responsibility or qualification listed in this advertisement please still get in touch with us.
Should you require any specific support or adjustments throughout the recruitment process and beyond please advise us and we will be happy to assist.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
