C-Level Executive Assistant

As a C-Level Executive Assistant (fulltime 40 hours) you play a pivotal role in enabling the success of our Executive Committee (ExCo). Supporting our Chief Human Resources Officer (CHRO) youll be her trusted sparring partner and right handbringing structure anticipating needs and connecting the dots before others do. Youll proactively manage her schedule prepare her for key discussions and coordinate department-wide initiatives in a fast-paced international environment.

Youll work closely with the HR PMO and our broader Business Support Community helping shape strategic priorities and organizing global events. Your support goes far beyond the traditional assistant roleyoure a critical thinker a connector and someone who brings innovative solutions to the table.

Youre high on energy low on ego and you bring clarity in complexity. You think two steps ahead spot links across projects and people and anticipate whats needed before its asked. You thrive in an environment thats always moving and youre not afraid to challenge the status quo or embrace new tools like AI to work smarter.

In this role you will:

• Manage and optimize the daily schedule of the CHRObalancing priorities anticipating needs and ensuring time is spent where it matters most
• Act as a trusted partner: supporting key decisions with insights preparation and follow-up
• Coordinate strategic and cross-functional projects ensuring clear timelines and delivery
• Track progress on key initiatives and provide structured updates to senior leadership
• Serve as first point of contact for internal and external stakeholders safeguarding focus and flow
• Organize impactful (global) events leadership offsites and internal workshops from A to Z
• Collaborate with external vendors event planners and suppliers to ensure high-quality deliverables
• Provide hands-on support for key projects monitor risks and milestones and drive follow-up actions across departments
• Translate observations and operational vibe into actionable insights that improve the way we work
• Help protect and promote Rituals unique DNA through thoughtful coordination and execution

Youll be part of our Business Support Community10 dedicated assistants across two HQ locations (Herengracht and Keizersgracht)who collaborate on major events while supporting their own ExCo members. Together we create a seamless leadership experience that enables Rituals to thrive.

Qualifications :

Were looking for someone who brings the following to the table:

• A Bachelors degree preferably in Hospitality or Leisure Management
• 710 years of experience in C-Level or Executive Support in an international high-paced setting
• A sharp proactive mindsetyou naturally connect the dots and think ahead (e.g. planning meetings with future goals in mind)
• Outstanding PowerPoint skillsyou can translate complex ideas into clear visual storytelling
• Experience with digital tools and a willingness to explore new tech including AI to optimize work
• Discretion and professionalism in handling sensitive information
• Strong organizational skills and attention to detail
• Fluent in English (Dutch is a strong plus)
• Proficiency in Microsoft Office (especially PowerPoint Teams and SharePoint)

Additional Information :

Your path to a new career

Grow with us as a C-Level Executive Assistant and play a central role in our leadership success! The next steps are:

1. Apply via our website and share why you are the right fit for this role
2. Youll hear from our recruiter within 10 working days
3. Your first interview will take place at our Central Head Office in Amsterdam
4. Youll complete an online assessment
5. A second interview will follow online
6. If theres a mutual match well offer you a role that fits your ambition

Any questions Our recruiter Eline Thijssen () is happy to speak to you. Please note that applications via e-mail are not taken into consideration.

We kindly ask recruitment agencies to refrain from acquisition efforts.

Remote Work :

No

Employment Type :

Full-time