Accounting Technician II
Accounting Technician II
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Job Description
Introduction
This is a department promotional opportunity. This examination is being given to fill one vacancy in the San Joaquin County Probation Department and to establish an eligible list which may be used to fill future vacancies in the department.
To qualify applicants must currently be employed by the San Joaquin County Probation Department and meet all promotional eligibilityrequirements as stated in Civil Service Rule 10 Section 3-Eligibility for Promotional Examinations.
Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline.
NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file Human Resources will send you correspondences via US Mail.
TYPICAL DUTIES
- Provides supervision training and/or lead direction to an assigned unit of clerical and/or accounting clerical employees engaged in performing duties related to assigned functions; serves as resource person to supervised employees; answers questions regarding procedures rules regulations assists employees with difficult work.
- Maintains a set of complex financial and statistical records by posting transactions to journals and ledgers; adjusts accounts according to established procedures; prepares worksheets trial balances and financial statements.
- Supervises and participates in the gathering compiling and evaluation of financial statistical and operational data for reports to County state and federal agencies.
- Maintains cost accounting records by supervising and participating in the computing allocating and posting of costs to various accounts; computes and allocates charges and depreciation costs; prepares summaries and cost statements.
- Projects financial needs based on past or projected expenditures salaries wages and operating costs.
- Examines documents records forms and computer print-outs for accuracy completeness and conformance to applicable rules and regulations; reconciles departmental accounting records with those of the County Auditor-Controller.
- Assists administrative personnel in analyzing statistical and financial data and in preparing special reports; furnishes information by searching for and abstracting specialized or technical data; sends materials and form letters or composes routine letters.
- Identifies researches and take corrective actions to resolve issues related to area of assignment; integrates financial system changes and necessary staff training in response to changes in regulations and programs.
- Serves as liaison with internal departmental customers or external direct customers to resolve issues and/or provide information; provides explanations of laws regulations policies or procedures.
- May prepare and maintain personnel and payroll records.
- May prepare financial or statistical worksheets requisitions forms form letters and miscellaneous reports; operates adding machines calculators microfiche readers computer terminals and cash registers.
MINIMUM QUALIFICATIONS
PLEASE NOTE: This is a departmental promotion. Qualified applicants must currently be employed with the San Joaquin County Probation Department and meet the promotional eligibilityrequirements as stated in Civil Service Rule 10 Section 3 - Eligibility for Promotional Examinations.
Note: Supplemental application must be submitted with employment application.
EITHER PATTERN I
Experience: Two years as an Accounting Technician I in San Joaquin County service.
OR PATTERN II
Experience: Two years experience equivalent to an Accounting Technician I in San Joaquin County service; OR five years of responsible journey level technical financial or fiscal statistical record keeping experience.
Substitution: a) One year of business training in an approved vocational training program may substitute for one year of the above required experience;
or
b) Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above required experience.
AND
License: Possession of a valid California drivers license if required by the nature of the assignment.
KNOWLEDGE
Principles and practices of bookkeeping; methods of compiling computing and presenting statistical and financial information; principles and techniques of supervision and training; basic principles of staff planning and utilization; mathematics; record keeping principles and techniques; filing systems and procedures; methods of locating and verifying information; principles and techniques of effective oral and written communications; basic public relations techniques; modern office procedures practices and equipment including computers and applicable software applications such as spreadsheets databases and electronic data processing systems; basic spelling punctuation and grammar; basic principles for processing payroll and personnel records may be required for some positions.
ABILITY
Train and supervise others; plan schedule evaluate and assign work; evaluate and establish clerical and clerical accounting procedures; read understand and apply written regulations and other job related materials; understand and follow detailed instructions; code and sort items into categories; review work for accuracy and procedural conformance; maintain confidentiality of information; operate office equipment including computers and supporting word processing spreadsheet and database applications; adapt to changing technologies and learn the functionality of new equipment and systems; use adding machine and calculator; communicate effectively with others both orally and in writing; work neatly accurately and systematically; prepare financial and statistical reports charts and graphs.
PHYSICAL/MENTAL REQUIREMENTS
Mobility-Frequent operation of a data entry device and sitting for long periods of time; occasional standing for long periods of time walking pushing/pulling bending/squatting driving and climbing stairs; Lifting-Frequently 5 lbs or less; occasionally 5 to 30 lbs; Visual-Constant use of overall vision and reading/close-up work; frequent need for color perception hand/eye coordination and field of vision; Dexterity-Frequent holding reaching grasping repetitive motion and writing; Hearing/Talking-Frequent hearing of normal speech hearing on the telephone talking in person and on the telephone; Emotional/Physiological Factors-Frequent decision making concentration and working alone; occasional public contact; Special Requirements-Some assignments may require occasional working weekends nights and/or occasional overtime; Environmental Conditions-Occasional exposure to noise dust and poor ventilation.
BENEFITS
Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021.
Health Insurance: San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan a Select Plan and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available.
Dental Insurance:The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employees expense.
Vision Insurance: The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employees expense.
For more detailed information on the Countys benefits program visit our website at under Human Resources/Employee Benefits.
Life Insurance: The County provides eligible employees with life insurance coverage as follows:
1 but less than 3 years of continuous service: $1000
3 but less than 5 years of continuous service: $3000
5 but less than 10 years of continuous service: $5000
10 years of continuous service or more: $10000
Employee may purchase additional term life insurance at the group rate.
125 Flexible Benefits Plan:This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit).
Retirement Plan: Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees Retirement Association (SJCERA) at for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees Retirement Act of 1937 or from any governmental agency covered by the California Public Employees Retirement System (PERS) you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance.
Deferred Compensation:The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18000 or 100% of your includible compensation whichever is less. Individuals age 50 or older may contribute to their plan up to $24000.The Roth IRA (after tax) is also now available.
Vacation: Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years.
Holidays:Effective July 1 2017 all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays accrualsuse and cashability of accrued time.
Sick Leave: 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive: An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year.
Bereavement Leave: 3 days of paid leave for the death of an immediate family member 2 additional days of accrued leave for death of employees spouse domestic partner parent or child.
Merit Salary Increase: New employees will receive the starting salary which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range they are eligible for a merit increase to the next step.
Job Sharing: Employees may agree to job-share a position subject to approval by a Department Head and the Director of Human Resources.
Educational Reimbursement Program: Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year.
Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area.
School Activities: Employees may take up to 40 hours per year but not more than eight (8) hours per month to participate in their childrens school activities.
Selection Procedures
Civil Service Rule 10 Section 3 Eligibility for Promotional Examinations
To compete in a promotional examination an employee must:
A. Meet the minimum qualifications of the class on or before the final filing date for filing applications.
B. Meet one of the following qualifying service requirements:
1. Have permanent status in the Classified Service.
2. Probationary part-time or temporary employees who have worked a minimum of 1040 hours in the previous 12 months or previous calendar year.
3. Exempt employees who have worked a minimum of 2080 continuous and consecutive hours.
C. Have a rating of satisfactory or better on the last performance evaluation.
D. If a person whose name is on a promotional list is separated (except for layoff) the name shall be removed from the promotional list of the action.
Employeeswho meet the minimum qualifications will go through one of the following examination process:
- Written Exam: The civil service written exam is a multiple choice format. If the written exam is administered alone it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list.
- Oral Exam: The oral exam is a structured interview process that will assess the candidates education training and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidates score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list.
- Written & Oral Exam: If both a written exam and an oral exam is administered the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list.
- Rate-out: A rate-out is an examination that involves a paper rating of the candidates application using the following criteria: education training and experience. Candidates will not be scheduled for the rate-out process.
Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points.
Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at prior to the examination date.
Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months but may be extended by the Human Resources Director for a longer period which shall not exceed a total of three years for the date esblished.
Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods.
- Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination.
Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities.
Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship (parent child grand parent grand child or sibling) either by blood or marriage may not be appointed promoted transferred into or within the department when;
They are related to the Appointing Authority or
The employment would result in one of them supervising the work of the other.
Department Head may establish additional limitations on the hiring of relatives by departmental rule.
HOW TO APPLY
Apply Online:
San Joaquin County Human Resources
44 N. San Joaquin Street Suite 330
Stockton CA 95202
Office hours:
Monday Friday 8:00 am to 5:00 pm; excluding holidays.
Phone:
Job Line:
For currentemployment opportunitiesplease callour 24-hour job line at .
San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees.
Equal Opportunity Employer: San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age ancestry color creed marital status medical condition national origin physical or mental disability political affiliation or belief pregnancy race religion sex or sexual orientation. For more information go to Experience:
IC
Employment Type
Full-Time
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