EVENT ADMIN ASSISTANT (f/m/d) - dedicated to major pharma client
EVENT ADMIN ASSISTANT (f/m/d) - dedicated to major pharma client
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Job Description
Working at egg isnt just a job. Its about making compelling and inspiring experiences for our clients and their audiences.
We work hard to create the magic. But we know how to have fun too. And it beats being just another cog in a faceless machine.
Bring your authentic self
At egg we care about each other as much as we care about our customers and our business. We celebrate uniqueness and are proud of the glorious human mosaic that is egg. And were always on the lookout for fresh talent and friendly faces to enrich and expand our team.
Which brings us to you.
Youre passionate about eventsbut more specifically youre the organizational mastermind behind the scenes. You thrive when juggling sourcing compliance and project admin support. You love structure you live for Excel and youre the person everyone turns to when they need it done right and fast. Youve got deep knowledge of healthcare regulations a sharp eye for detail and know the German event market inside-out. Sounds like you Keep reading.
What youll be doing
In this role you will work 100% on one of our key pharmaceutical clients
- Supporting project managers with administrative tasks including reporting budget updates and scheduling
- Uploading documents and data to platforms like Cvent ensuring accuracy and adherence to client processes
- Ensuring all compliance requirements are met and correctly documented
- Maintaining and improving structured reporting tools and documentation
- Assist with venue travel and resource coordination
- Maintain and update project folders and documentation
- Manage vendor contracts and logistics
Must haves
(We really mean it. Candidates who do not meet the following criteria will not be considered.)
- 2 to 5 years of experience including relevant experience in the event industry
- Experience and good understanding of event regulations within the pharmaceutical and/or healthcare industry.
- Excellent knowledge of Microsoft Office and digital event platforms and delegate management tools (particularly Cvent)
- Fluency in spoken and written English & Spanish
- Detailed oriented and organized
- Based in Madrid
Nice to haves
- Fluency in German or French (in addition to English and Spanish)
- Event agency experience
What we ent agencybring to the table
- A dynamic and inclusive company culture where we work really hard to have the right people doing the right job. (Weve been known to swap or create jobs in the past to make sure everyone is in their career sweet spot.)
- Flexible working hours and structure (fully remote in some locations hybrid in others).
- Salary based on experience performance-based annual variable pay bonus.
- Creative and brilliant colleagues.
- Attractive career opportunities including international assignments.
- An annual get-together in some of the fanciest locations on the planet. Weve been to Paris New York Dubai Brussels and this year we are off to Marrakesh. Any ideas for 2026
The perks:
- Lunch vouchers.
- Hybrid setting.
- Home office/tech stipend.
- Subsidized gym membership.
- Free coffee in all offices.
- Workation.
- Access to OpenUp a mental health support platform.
- Company iphone.
The hiring process
- Online application (Youve swiped right.)
- First intro phone/video call (Weve swiped right now lets find out if we have chemistry!)
- First round interview (We like you. Now its time to get to know you better)
- Second round interview (Hey we like you a lot. Wanna meet the family)
- Offer (Were in love. We hope you are too)
The most important bit
At Egg everyones ideas and perspectives are welcomed and encouraged. Were constantly striving to do better and be better: we give each other feedback regularly not just top-down from leadership but bottom-up and sideways too! Accountability is key: its okay to make mistakes as long as we own and learn from them. People who thrive at Egg have a deep curiosity to keep improving learning and coaching others.
Our nest is made up of people from all walks of life and from different social and cultural backgrounds. We firmly believe that diversity is not just a buzzword but a fundamental strength that fuels innovation creativity and excellence. We are proud to welcome applications from individuals of all genders including those who identify as transgender or non-binary as well as from BIPOC communities members of LGBTQ2S communities and people with visible and non-visible disabilities.
Additionally as an ESG (Environmental Social and Governance) driven company we actively work to make a positive impact on our planet and society. By joining our team you will become part of a progressive organization that strives for ESG excellence and you will help us building a brighter future for everyone!
Employment Type
Full Time
