Executive Assistant, R&D & Operations - Pleasanton, CA
Executive Assistant, R&D & Operations - Pleasanton, CA
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$ 110000 - 150000
1 Vacancy
Job Description
Calyxo Inc. is a medical device company headquartered in Pleasanton California USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.
Are you ready to change the future of kidney stone treatment We are seeking high achievers who want to be part of a dynamic team working in a fun diverse atmosphere.
Summary:
The Executive Assistant for the R&D and Operations will be a member of the R&D and Operations functions. This individual will be highly organized and a proactive Executive Assistant who will provide comprehensive administrative support to our R&D and Operations teams. The ideal candidate will have exceptional communication skills the ability to multitask effectively and a keen attention to detail. As the Executive Assistant the person will play a critical role in assisting R&D and Operations with day-to-day tasks schedule coordination and facilitating efficient communication within the departments and with external stakeholders. This position offers an exciting opportunity to contribute to the success of our company in a fast-paced and dynamic environment.
This position is an in-office position.
In This Role You Will:
- Calendar Management: Coordinate and manage complex schedules for R&D and Operations executives including arranging meetings offsites and travel arrangements.
- General Office Management: Work with Facilities to purchase one-off office supplies.
- Meeting Coordination: Schedule and organize meetings offsites conferences and presentations including preparing agendas coordinating logistics capturing meeting notes and finalizing minutes.
- Document Preparation & Management: Assist with the preparation formatting proofreading and storage of documents including PowerPoint presentations reports and correspondence. Facilitate signatures and manage documents through legal processes (excluding NDAs and legal agreements which will be handled by Legal).
- Travel & Expense Management: Arrange travel and process expense reports for executives.
- Event Planning: Support the planning and execution of events such as team-building activities onsites and offsites.
- Contract Support: Forward relevant contact information to Legal for contracts NDAs consulting agreements etc.
- Project Support: Provide occasional support for projects including coordination and tracking of cross-functional team projects.
Who You Will Report To:
- Sr. Vice President Research & Development
Requirements:
- Relevant experience or bachelors degree in Business Administration Communications or related field.
- Proven experience as an executive assistant or administrative assistant.
- Excellent communication skills both written and verbal with the ability to interact professionally with internal and external stakeholders.
- Strong organizational skills and the ability to prioritize tasks efficiently in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software applications.
- Attention to detail and a high level of accuracy in all tasks.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility and adaptability to changing priorities and deadlines.
- Positive attitude proactive mindset and willingness to take initiative.
What We Offer:
At Calyxo you will be part of a knowledgeable high-achieving experienced and fun team. You will work in a diverse work environment with experienced proven leaders and have an opportunity to shape our company culture. You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself.
We also offer a compensation plan as follows:
- Competitive base salary of $110000.00 - $150000.00
- Stock options ownership and a stake in growing a mission-driven company
- Employee benefits package that includes 401(k) healthcare insurance and paid vacation
Calyxo is deeply committed to fostering an environment where diversity and inclusion are not onlyvalued but alsoprioritized. We believe a diverse and inclusive community empowers us to act courageously care deeply and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities which strengthen our focus and fuel our growth.
Calyxo is proud to be an equal opportunity employer seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age veteran status or any other applicable legally protected characteristics
Legal authorization to work in the United States is required. In compliance with federal law all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Disclaimer:
At Calyxo we prioritize a transparent and structured interview process to ensure the best fit for both our candidates and our team. Please be aware of the following:
- Structured Interview Process: Our hiring process includes multiple stages of interviews where you will have the opportunity to communicate directly with Calyxo employees. This ensures that you gain a comprehensive understanding of the role and our company culture.
- Verification of Identity: We do not extend job offers without first meeting candidates either virtually or in person. This step is crucial to maintain the integrity of our hiring process and to ensure mutual alignment.
- Beware of Scams: Calyxo will never request sensitive personal information such as your full name address phone number or identification documents via email or online forms before an official interview. Calyxo representatives will always contact you using an email format of. If you receive a request for information from any other domain please contact us directly at to verify the legitimacy of the communication.
We appreciate your interest in joining Calyxo and look forward to getting to know you through our official channels.
Employment Type
Full Time
