Administrative Secretary - Job #7603

Sierra Vista Unified School District

Posted on : 26-05-2025

Employer Active

1 Vacancy

Job Alert

You will be updated with latest job alerts via email

Valid email field required

Send jobs

Send me jobs like this

Job Alert

You will be updated with latest job alerts via email

Valid email field required

Send jobs

Job Location

Sierra Vista, AZ - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 26-05-2025

Job Description

Position Type:
Office Clerical/Secretary

Date Posted:
5/23/2025

Location:
Exceptional Student Services Department

Date Available:
Hiring Now

Closing Date:
Until Filled

Located in beautiful southeast Arizona Sierra Vista Unified School District is seeking passionate dedicated individuals to join our Human Resources team!
Award-Winning District * 8 Outstanding Schools *Competitive Salaries * Incentives * Paid Holidays & Leave * Exceptional Employee Benefits & Resources * Culture of Caring & Support
Apply Today & Make a Difference in Students Lives.

QUALIFICATIONS

High School Diploma or equivalent
Minimum of two years of experience in an office with considerable public contact or an equivalent combination of experience education and/or training that demonstrates desired knowledge skills and abilities
Two years of administrative assistant experience and/or experience in an educational institution preferred
Working knowledge of computer word-processing and Microsoft Office applications and Google
Knowledge skill and or experience in the implementation of Positive Behavior Intervention Supports (PBIS) strategies or be willing to receive training in those strategies
Ability to obtain a valid Arizona IVP Fingerprint Clearance Card

KNOWLEDGE SKILLS AND ABILITIES

Strong organizational and record-keeping skills.
Ability to communicate effectively verbally and in writing
Ability to follow written and/or verbal instructions.
Ability to demonstrate interpersonal and problem-solving skills.
Ability to demonstrate exceptional customer service skills
Ability to maintain accurate records and reports.
Ability to work independently and as a member of the team.
Ability to function in a fast-paced and high-pressure work setting.
Ability to use computers for email communications word processing data management and other assigned tasks as related to the position.
Ability to apply common sense understanding to solve practical problems and deal with a variety of situations.
Ability to interact cooperatively and courteously with staff students parents and community.
Utilize with fidelity the District Positive Behavior Intervention Support (PBIS) program at the building level.
Ability to understand and maintain students and parents rights to confidentiality and not violate those rights; nor discuss students in inappropriate places or with anyone not in direct contact with such individual students.
Ensure information obtained through the course of duties associated with this position is held in the highest of confidentiality.
Perform all duties in accordance with Federal and State laws district procedures and Board policies; including mandatory reporting procedures.

Disclaimer: The following duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification only a representative summary of primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional position-specific duties.

PRIMARY DUTIES AND RESPONSIBILITIES

Perform confidential and routine Administrative Secretary assignments applying knowledge of department processes and school district policies and procedures applicable to the function.
Complete office and secretarial duties including greeting visitors answering telephones and inquiries and providing general information relevant to the site.
Maintain calendar and schedule for the ESS Director; arrange appointments conferences travel and interviews as requested.
Prepare agendas various state and federal reports and other resources for the department and Director as requested.
Process incoming correspondence and mail compose correspondence independently and type material from rough drafts.
Obtain gather and organize pertinent data as needed and put it into usable form.
Prepare capital and supply requests and other site purchases and work orders maintain records of budgetary transactions. Assist Director with budget planning and oversight.
Follow confidential practices and procedures related to file storage and retention.
Maintain document files and records for the purpose of providing up-to-date accounting of departmental budgets.
Assist Director in daily oversight of office operations aligned with procedures.
Delegate tasks as applicable to clerical office personnel.
Maintain a regular filing system and a set of locked confidential files.
Oversee the timekeeping/leave system process.
Maintain key logs checkout equipment to staff etc.
Communicate with Federal State and local representatives and responds to inquiries of staff other educational institutions the public parents and/or students for the purpose of providing information and/or direction as may be required.
Evaluate situations (e.g. involving other staff students parents the public etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Communicatefrequently to the Director any concerns needs and ongoing status of projects.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job the employee is required to reach with hands and arms sit stand walk stoop and bend as necessary. The employee maylift carry push pull or otherwise move objects weighing a minimum of 10 pounds and could occasionally lift or move up to 20 pounds. The employee will read correspondence and computer screens and use the telephone.

WORK ENVIRONMENT
Indoor office environment. This position regularly works indoors. The noise level in the work environment is quiet to moderate and may become excessively noisy at times. Will have substantial contact with staff and the public.

ORGANIZATIONAL RELATIONSHIPS
The ESS Administrative Secretary reports to the Director of Exceptional Student Services. The ESS Secretary will interact cooperatively with all other staff positions. All elements of good human relations are essential in this position.

TERMS OF EMPLOYMENT
INITIAL WAGE PLACEMENT PLAN:Starting at$15.85 Per Hour
WORK YEAR: 12 Months/8 hours
FLSA Status: Non-exempt
**BENEFITS** SVUSD offers a competitive benefits package that includes health dental vision and supplemental insurance options available at an additional cost to employees. Benefits also include paid leave paid holidays paid life insurance and an equal contribution to the Arizona State Retirement plan. For more details please visit theJoin Our Teamand Benefitsweb pages.

FOR FURTHER INFORMATION CONTACT
Human Resourcesor

NON-DISCRIMINATION/EQUAL OPPORTUNITY EMPLOYER
The Sierra Vista Unified School District does not discriminate on the basis of race color religion national origin sex disability age or sexual orientation in admission and access to its programs services activities or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. The Sierra Vista Unified School District also does not discriminate in its hiring or employment practices. Inquiries may be directed to the Title IX Coordinator or the Section 504/ADA Coordinator at 3305 E. Fry Blvd. Sierra Vista AZ 85635 or .

Employment Type

Full Time

Company Industry

Key Skills

Apply Now

About Company

Sierra Vista Unified School District

Report This Job

Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.

Start Now

Dr.Job AutoApply

3X your job search with AutoApply's AI for faster dream job results.

Administrative Secretary - Job #7603

Sierra Vista Unified School District

Job Description

Employment Type

Company Industry

Key Skills

About Company

Similar Jobs

Administrative Coordinator

Adjoint | adjointe administrative

AIRPORT JOB 2025 - 10th 12th OR ITI AIRPORT GROUND STAFF JOB

AIRPORT GROUND STAFF JOB AT MADURAI AIRPORT

Vacancy in airline job opportunities for ground staff

MYP Design Teacher required in a IB School in Hyderabad (Job ID 20428)

Full Stack Developer (.Net ) needed in an Educational Group in Hyderabad - ( Job ID - 20458)

Live out Housekeeper job in Belgravia and Battersea Power Station for a lovely client of ours