Records Center Manager
Records Center Manager
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$ 11196 - 12514
1 Vacancy
Job Description
Position: Records Center Manager
Department: Maine State Archives Records Management Division
Schedule: MondayFriday 7:30 AM- 4:00 PM
Job Class: 0392- Management Analyst I
Salary: $21.54$30.14 (Includes a 2.25% Stipend)
Closing Date: June 6 2025
Join Our Team at the Department of the Secretary of State
At the Department of the Secretary of State we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer significant benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork integrity and continuous improvement offering opportunities for growth and making a meaningful impact on the lives of our citizens.
Are you ready to make a difference
We seek dedicated collaborative individuals who thrive in a dynamic growth-focused environment. If you are passionate about making a difference driving success and contributing to a positive team culture we want you on our team.
About the Position:
Proper record management policies are essential to establish public trust ensure legal compliance and preserve historical integrity. The Record Center Manager safeguards vital state records ensuring they are stored securely accessible when needed and responsibly disposed of when appropriate. Your leadership will directly impact the accountability transparency and efficiency of government operations across the State.
The Records Center Manager is critical in the Records Management Division of the Maine State Archives where the states most historically significant records are preserved stored and managed. This position oversees the daily operations of the State Records Center ensuring the secure and efficient storage transfer retrieval and disposition of records from agencies across the Maine State Government. The role is based in a warehouse environment and directly supervises two Inventory Property Associates.
This hands-on leadership role balances service delivery operational oversight and staff coordination. The position reports directly to the Management Analyst II.
What Were Looking For:
Team Collaboration: Ability to work effectively within a team contributing to shared goals and helping others succeed.
Communication Skills: Clear and effective communication with colleagues management and stakeholders to ensure alignment and clarity.
Adaptability: Willingness and ability to adapt to changing priorities processes and technologies.
Problem-Solving: Strong critical thinking skills to identify issues and propose innovative solutions.
Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities.
Professionalism: Maintain a positive and respectful work environment through thoughtful courteous interactions.
Key Competencies We Value:
Emotional Intelligence: Ability to understand and connect with others showing empathy while maintaining professionalism and accountability.
Conflict Resolution & Feedback: Skill in managing difficult situations and offering constructive feedback with tact and respect.
Time Management: Strong organizational and multitasking abilities to balance various responsibilities effectively.
Commitment to Excellence: Dedication to achieving high standards in service delivery and personal work performance.
Continuous Improvement: A mindset focused on improving processes learning new skills and supporting team development.
In this role you will:
Oversee daily operations of the State Records Center including record transfer retrieval anddestruction.
Supervise and assign work to Records Center staff ensuring efficiency and service excellence.
Develop and deliver training to agency partners on records storage protocols and best practices.
Consult with agencies regarding storage transfer and retention of records.
Draft and update standards procedures and operational documentation.
Coordinate general facility maintenance and ensure compliance with storage guidelines.
Generate reports communications and data summaries to support management decisions.
Preferences will be given to candidates who have:
Experience in records management warehousing or archival practices with a working knowledge of public records retention storage and disposition systems.
Proven supervisory or team leadership in high-performing service-driven environments someone who can motivate others while driving results.
Skill in developing and delivering training ensuring internal staff and external agency partners understand best practices and expectations.
Familiarity with compliance standards at the state or federal level especially those related to records management and government transparency.
A collaborative spirit and commitment to team culture contributing to a workplace where partnership communication and mutual support are the standard not the exception.
Minimum Qualifications:
Six (6) years of education training and/or experience analyzing evaluating and/or developing improvements to organizational and/or managerial systems programs and practices.
Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions and successful candidates will be required to complete an I-9 form upon hire.
Why Join Our Team
No matter where you work across Maine state government youll be part of a workforce that embodies our state mottoDirigo or I leadproviding essential services to Mainers every day. We believe in supporting our workforces health and well-being with a valuable total compensation package including:
- Work-Life Fit: Take time for yourself with 13 paid holidays 12 days of sick leave and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.
- Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11196.96 - $12514.32 annual value) depending on salary. Use this chart to find premium costs for you and your family including the percentage of dependent coverage paid by the State.
- Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
- Retirement Plan: The State contributes the equivalent of 13.29% of the employees pay towards the Maine Public Employees Retirement System (MainePERS).
Contact information:
Questions about this position should be directed to Matthew Dudley at
Application Instructions:
Interested applicants need to apply online by selecting the Apply for this opening button along with uploading a cover letter current resume and copies of any transcripts or certifications you wish to have considered while evaluating your application.In order for us to properly determine if you meet the minimum qualifications for any posting you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application please download and print one HERE or contact our office at. Paper applications for this posting should be submitted along with cover letter and resumebefore the closing dateto Secretary of State Office of Human Resources 29 State House Station Augusta ME 04330 or faxed to . Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
State employees are eligible for an extensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in different ways and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.
If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note that reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Required Experience:
Manager
Employment Type
Full-Time
