Inventory Control Clerk II

REPORTS TO: Superintendent or Administrator
FLSASTATUS: Non-Exempt
CLASSIFICATION: Personnel System Requires satisfactory completion of a six month probationary period.
PAY GRADE: 113
SAFETY SENSITIVE: Yes; Subject to random drug testing per the Athens-Clarke County Drug and Alcohol Ordinance

Purpose of Job

The purpose of this job is to perform functions associated with management control for maintaining an inventory of supplies and parts used in the Public Utilities Department. Duties and responsibilities include but are not limited to: daily administration and quality control of computerized maintenance and management system; tracking location and level of supply items disbursing supplies; maintaining inventory levels; soliciting purchase bids; preparing reports and forms; operating equipment; documenting and maintaining inventory control and performing additional tasks as assigned.

High school diploma or equivalent required with two years of experience in purchasing procurement or related responsibilities required; or any equivalent combination of education training and experience which provides the requisite knowledge skills and abilities for this position.

Must obtain a certification to operate Powered Industrial Lift Truck within twelve months of hire date.

Must possess a valid drivers license.

Associates or Vocational degree in related field preferred.

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Trains and supervises assigned staff handling all employee concerns directing work assignments counseling and disciplining employees when necessary.

Oversees and coordinates the parts and supply purchase activities of the PU Department and ensures work is performed in accordance with ACC policies and procedures.

Utilizes Computerized Maintenance Management Software to maintain parts inventory control system; maintains a locator system by part name part number application and shelf location number for all parts and supplies and stocks all parts and supplies in designated areas to ensure an adequate inventory of parts and supplies. Updates parts file as parts are restocked.

Updates work orders for maintenance of several hundred millions of dollars of public assets and performs quality control on completed work orders. Periodically reprograms work orders according to new assets new asset hierarchies changing regimen of preventive maintenance frequency and increasing predictive maintenance.

Prepares requisitions for purchase orders and authorizations for payment forms including invoice verification; prepares master vendor forms to be added to the authorized vendor lists maintained by the government. Monitors invoices for payment deadline and processes invoices to the purchasing division and finance department according to Athens-Clarke County procedures.

Receives all deliveries; verifies invoices for price quantity and condition of ordered items; monitors backordered supplies damaged parts and parts on warranty for like-item replacement. Records deliveries into Inventory Software. Records assignment and distribution of parts and supplies to maintenance crews in the Computerized Maintenance Management System.

If assigned to Plant Maintenance lists and maintain inventory of critical spare parts in accordance with Safe Drinking Water Act and Clear Water Act permits including capitalized machinery and equipment.

If assigned to Meter Management tests and calibrates water meters in accordance withAWWAstandards.

If assigned to Water and Sewer interprets engineering designs to perform takeoffs of materials needed for Water and Sewer capital construction projects; determining need quantity pf pipes and fittings valves hydrants manholes ring covers etc. and coordinating precise times of delivery to the job site.

Participates in Environmental Protection Division routine inspections and sanitary surveys ensuring compliance with theNPDESpermit requirement to maintain stock of critical spare parts.

Oversees safe clean and secure stockroom.
Conducts a physical inventory of parts and supplies twice a year to ensure the accuracy and worth of the departments assets as directed; compiles asset information as required by annual department internal audit.

Answers the telephone and two-way radio provides information; takes and relays messages and/or directs calls to appropriate personnel; returns calls as necessary. Responds to routine requests for information.

Performs related duties as required.

Knowledge Skills and Abilities

Knowledge of the policies procedures and activities of the Public Utilities they pertain to the performance of duties relating to the position of Inventory Control Technician II.

Knowledge of the terminology used within the department.

Knowledge of Computerized Maintenance Management System.

Knowledge of a wide variety of pipes and fittings heavy equipment and vehicle parts maintenance operations and general office practices and procedures.

Knowledge of work orders invoices diagnostic reports packing slips etc. and procedures and methods as required in the performance of duties.

Skill in the use of computers adding machines and other office equipment.

Skill in the use of two-way radios.

Skill in the use of forklifts etc.

Skill in the use of various software packages.

Ability to compile organize prepare and maintain an assortment of records in the proper fiscal year in an orderly/organized manner and according to departmental and/or Athens Clarke County Unified Government and the Public Utilities Department.

Ability to communicate effectively with supervisors other staff members and vendors.
Ability to use independent judgment in routine and non-routine situations.

Ability to hand mathematical calculations including invoicing and account spreadsheets.

Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments. Ability to plan organize and/or prioritize daily assignments and work activities.

Ability to comprehend and apply the regulations and procedures of the department.