Secretary to Elementary Principal
Secretary to Elementary Principal
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1 Vacancy
Job Description
Job Title: Secretary toElementary School Principal Wage/Hour Status: Nonexempt
Reports to: Principal Pay Grade: CLT 5 / 226 days
Dept./School: Assigned campus Date Revised: 08/6/2018
Primary Purpose:
Ensure efficient operation ofelementary schoolsadministrativeoffice and provide service for schools administrative staff.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient word processing and file maintenance skills
Effective organizational communication and interpersonal skills
Ability to use personal computer and software to develop spreadsheets databases and do word processing
Knowledge of basic accounting principles
Experience:
One to three years secretarial experience preferably in public education environment
Major Responsibilities and Duties:
Records Reports and Correspondence
- Prepare written correspondence forms schedules or reports using personal computer.
- Prepare instructional materials meeting agendas reports and campus communication as requested using personal computer.
- Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
- Maintain school calendar of events.
- Maintain telephone log and appointments for principal.
- Maintain a daily teacher attendance log and records for substitute teachers.
Reception and Phones
- Assist students teachers and parents as needed.
- Receive incoming calls take reliable messages and route to appropriate staff.
Files
- Maintain physical and computerized files including mailing lists student records visitor logs and office communication.
- Maintain employee files employment tracking list (resignations transfers new employees).
- Update policy manuals and other documents as assigned.
Accounting and Inventory
- Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
- Receive store and issue supplies and equipment.
- Assist with campus budget preparation.
- Maintain inventory of fixed assets equipment and supplies.
- Prepare and process purchase orders.
- Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
Other
- Coordinate campus activities faculty meetings and campus improvement.
- Sort distribute or deliver mail and other documents.
- Perform other duties as assigned by Principal.
- Maintain confidentiality.
Supervisory Responsibilities:
Monitor the work of campus secretaries and clerical aides.
Equipment Used:
Personal computer printer copier fax machine calculator walkie-talkie radios.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Employment Type
Full-Time
