Accounts Payable Specialist

Summary:

The Accounts Payable Specialist is responsible for the full-cycle accounts payable process across multiple entities ensuring timely and accurate processing of vendor invoices employee expense reports and credit card reconciliations. This position supports the accounting functions of Goldbelts Alaska-based operations requiring attention to detail efficiency and adherence to internal policies and procedures in a multi-entity environment.

Necessary Skills and Knowledge:

• Strong knowledge of Deltek Costpoint Accounts Payable Purchase Order and Expense modules.
• Deep understanding of accounts payable processes including three-way match and payment processing
• Proven ability to work independently with minimal supervision and as part of a team
• Ability to prioritize tasks manage multiple projects and meet deadlines
• Possesses attention to detail and effective problem-solving skills
• Must have the ability to communicate effectively and diplomatically both verbally and in writing with co-workers and with outside agencies partners shareholders and business associates
• Strong cultural awareness and sensitivity with the ability to adapt messages and strategies for diverse audiences
• Basic understanding of relevant software tools and systems used in the corporate environment. This includes a proficiency in standard software applications including Windows and MS Office Suite (Outlook Word PowerPoint and Excel) with strong knowledge of Excel and other Microsoft applications

Minimum Qualifications:

• Associate degree in Accounting Business or related field; or equivalent combination of education and work experience
• At least 5 years of relevant AP experience preferred especially in multi-entity environment
• Proficiency in Deltek Costpoint is required
• Must have the ability to pass a pre-employment background and credit check

Preferred Qualifications:

• Experience operating in multi-subsidiary or multi-divisional environments strongly preferred
• Previous experience working with Alaska Native Corporations (ANCs)
• Previous government contracting experience

Pay and Benefits
At Goldbelt we value and reward our teams dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. Our annual incentive compensation plan is designed to reward your contributions to Goldbelts success. Its a profit-sharing initiative tied to our strategic objectives demonstrating that your efforts directly impact our achievements. As an employee youll also enjoy a comprehensive benefits package including medical dental and vision insurance a 401(k) plan with company matching tax-deferred savings options supplementary benefits paid time off and professional development opportunities.

Essential Job Functions:

• Support accounts payable activities specific to Goldbelts Alaska-based operations ensuring compliance with internal controls and culturally aware business practices.
• Coordinate with operational teams to ensure accurate processing of region-specific invoices expenses and vendor documentation
• Process vendor invoices employee expense reports and credit card transactions in accordance with company policies and procedures; reconcile monthly vendor statements and proactively follow up on outstanding invoices to ensure timely payment
• Match receipts purchase orders and vouchers; research and resolve discrepancies as needed
• Ensure accuracy and compliance in the coding and entry of all payable transactions
• Prepare and process weekly payment runs (checks ACH wires) and verify payment accuracy
• Assist with month-end close activities including reconciling accounts payable subledger to the general ledger
• Review and ensure proper documentation for employee expense reimbursements
• Setting up new vendors and managing W-9s and ensuring compliance with tax regulations
• Assist with the setup and maintenance of vendor records including tax documentation and banking information
• Monitor invoice due dates and ensure payments are issued on time to avoid late fees or service disruptions
• Support internal and external audits by pulling vouchers invoices and related documentation
• Contribute to the development of improved processes and documentation to increase efficiency and accuracy in accounts payable operations
• Provide backup and cross-functional support to other members of the accounting team as needed