Operations Senior Officer (WIL)
Operations Senior Officer (WIL)
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Job Description
Overview:
Operations Senior Officer Work Integrated Learning (WIL)
Full-time Continuing position
Salary Level HEW 6 17% Superannuation
Based at the Bundoora campus and hybrid ways of working
About the role
As the Operations Senior Officer (WIL) you will play a pivotal role within the STEM College Work Integrated Learning (WIL) Team. Under the direction of the WIL Manager you will be responsible for coordinating and driving operational and administrative activities. Key tasks will include managing student scholarships processing invoices conducting annual documentation reviews assisting with WIL reporting and maintaining key digital platforms such as SharePoint and Smartsheets.
This position requires a detail-oriented proactive and highly organised individual who can effectively coordinate projects ensure the smooth operation of digital platforms and support the financial aspects of scholarship management and invoicing. The ideal candidate will have a strong ability to collaborate with various stakeholders to enhance the efficiency and effectiveness of the WIL teams business operations.
To be successful in this position you will have:
Demonstrated experience in financial administration including the processing of scholarship payments and tracking of invoices. This includes identifying eligibility liaising with key stakeholders ensuring timely processing and resolving any discrepancies.
Proven ability to maintain accurate records and ensure compliance with relevant policies and procedures. This involves high level attention to detail and a commitment to quality assurance in all administrative tasks.
Proficiency in computer software packages including Smartsheets Power BI and Office 365. This includes the ability to effectively understand and utilise these tools to manage projects and analyse data.
Demonstrated experience in managing digital platforms such as SharePoint and conducting regular reviews of student-facing documentation. This includes maintaining and updating digital content to ensure it is current and aligned with relevant policies.
Strong project management skills including the ability to develop coordinate and monitor project timelines deliverables and milestones. This also involves preparing comprehensive reports and ensuring projects are completed on time and within scope.
Experience in collaborating with internal stakeholders to ensure the accurate collection of Work Integrated Learning (WIL) data and information. This includes ensuring that all data is current and aligns with relevant policies procedures and legislation.
Ability to adapt to changing priorities and work effectively in a dynamic high-volume environment. This includes managing multiple projects simultaneously and meeting tight deadlines under broad direction from the WIL Manager.
Proven ability to work independently and as part of a team.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the College
The STEM College Office Professional staff provide exceptional and efficient support to the College.
The Learning Teaching and Quality teams support:
Quality Enhancement
Learning and Teaching support
The Professional shared services Group delivers service to all four School across five distinct functions:
Student Lifecycle
Planning & Operations
Technical Services
Program & Governance
WIL & Engagement
Relevant digital solutions such as Workday are used by the five teams to streamline processes and drive operational efficiencies. The Groups end-to-end professional support ensures a consistent approach to the operational and strategic functioning of the College and adherence to University policies and procedures.
The STEM College Office professional staff are instrumental in providing students with a transformative and enriched learning experience and in supporting our research and engagement administration activities. Centralised in the STEM College Office at our City and Bundoora campuses professional staff members have opportunities to cross skill engage in professional development and develop their own career paths.
ToApply
Please submit your CV and covering letter addressing your suitability for this position by clicking on the link at the top of this page.
For further information about this position please see the Position Description hyperlinked below or contact Emily Kaye (Talent Acquisition Advisor) via email
Position Description - Operations Senior Officer (WIL)
Please note if you are viewing this advert from an external site please click apply and you will be redirected to RMITs Jobs website to access the Position Description at the bottom of the page.
About RMIT University
RMIT is a multi-sector university of technology design and enterprise with more than 96000 students and close to 10000 staff globally. The Universitys mission is to help shape the world through research innovation and engagement and to create transformative experiences for students to prepare them for life and work.
Our people make everything at the University possible. We encourage new approaches to work and learning stimulating change to drive positive impact. Find out more about working at RMIT University what we stand for and why we are an Employer of Choice.
We want to attract those who will make a difference. View RMITs impressive standings in university rankings.
We are proud that our dedication to diversity has been recognised by a broad spectrum of external organisations. Visit our Linkedin Life pages to learn more and see some of our most recent wins.
RMIT has a strong dhumbali (commitment) to the employment development and retention of Aboriginal and Torres Strait Islander people within a culturally safe environment; we strongly encourage applications from Aboriginal and Torres Strait Islander peoples.
At RMIT we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply to RMIT. To discuss adjustment requirements please contact Kassie (Senior Talent Acquisition Advisor) via or visit our Careers page for more contact information - is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
We are a Circle Back Initiative Employer we commit to respond to every applicant.
Applications Close:
8 June 2025 11.59 pmRMIT is an equal opportunity employer committed tobeinga child safe organisation. We are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
At RMIT we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements please contact Dani via or visit our Careers page for more contact information - are a Circle Back Initiative Employer we commit to respond to every applicant.
Required Experience:
Senior IC
Employment Type
Full-Time
