Assistant to the Chief Operations Officer
Assistant to the Chief Operations Officer
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1 Vacancy
Job Description
Job Title: Assistant to the Chief Operations Officer
Supervisor: Chief Operations Officer
FLSA: Non-Exempt
Contracted Days: 240 days
Job Summary
Provide administrative and technical support for the Operations Department including Facilities Maintenance Services Safety and Risk Management and Transportation.
Qualifications
- College Degree preferred.
- At least one year experience or ability to learn the use and maintenance of components of technical equipment functions.
- At least three years in general office procedures.
- Accurate written communication skills required.
- Proficient command of the English language required.
- Accurate grammatical skills required.
- Word processing experience required.
- Office management experience helpful.
- Ability to perform under extreme pressure meet all deadlines for annual projects and take charge of duties needing completion without supervision.
- Such alternatives to the above qualifications as District Administration may find appropriate and acceptable.
Essential Duties
- Maintain badges for employees; create badges for non-employees Beck and Maintenance employees
- Key background checks on volunteers and employees
- Manage volunteer list
- Maintain Vector reports for incidents metal detectors drills injuries CPI
- Maintain Safety Data Sheets districtwide (Vector)
- Schedule security for athletic events and after-school events
- Process purchase requisitions and invoices
- Key absences
- Monitor all camera systems schedule repairs and replacements for bus and school camera systems
- Locate and download video from school and bus camera systems
- Process time sheets for Payroll
- Maintain property liability and vehicle insurance policies; submit claims
- Balance P-cards and submit paperwork to Procurement
- Manage and maintain call list assign and maintain codes assist with and schedule maintenance and repair for all fire and intrusion alarm systems districtwide.
- Maintain inventory schedule repairs and order replacements for all school and bus radios
- Manage Fixed Assets
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Must exhibit manual dexterity to enter data into a computer; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal workplace levels outdoors and on the telephone; speak in audible tones so that others may understand clearly in normal workplaces outdoors and on the telephone; physical agility to lift up to 25 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in an office environment. Duties may be conducted in work-related community settings and/or occasionally performed on study trips away from the school.
Salary Scale: Classified 21 (Steps based on years of experience) Updated
4/2025
Required Experience:
Chief
Employment Type
Full-Time
