Election Specialist I
Election Specialist I
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Job Description
DEFINITION
- Election Specialist
The Humboldt County Office of Elections is committed to ensuring all eligible residents have an opportunity to exercise their right to vote; conducting elections in a fair accurate and efficient manner; and providing reliable information and the best possible service to voters districts candidates and other interested parties.
What Youll Do:- Distributes and receives voter registration forms; verifiesaddresses and enters voter registration information into the
computer system. - Provides information to the public in person on the phone andin writing on a variety of matters including voter
registration the initiative and recall process and electionresults - Performs a variety of office support work such as maintainingfiles preparing letters and data entry and retrieval.
- May make simple modifications to update maps used by theElections Division.
2426 6th Street
Eureka CA 95501
Under general supervision provides information to the public and receives and processes documents relating to the Elections Division; assists in preparing for and conducting various elections; performs related work as assigned.
DISTINGUISHING CHARACTERISTICS
Election Specialist I is the entry level class in this technical series. Typically under close supervision incumbents perform the more routine duties while learning election laws and regulations and County policies and procedures. This class is alternately staffed with Election Specialist II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher-level class. - Distributes and receives voter registration forms; verifiesaddresses and enters voter registration information into the
EXAMPLES OF DUTIES
- Provides information to the public in person on the phone and in writing on a variety of matters including voter registration the initiative and recall process election results and requirements of the Fair Political Practices Act.
- Issues and receives nomination and election documents for candidates for public office explains relevant laws and regulations; reviews completed documents for compliance with State guidelines; calculates and accepts filing fees.
- Distributes and receives voter registration forms; verifies addresses and enters voter registration information into the computer system.
- Performs research and gathers information on laws and regulations relating to elections.
- Processes requests for absentee ballots verifies addresses for undelivered ballots.
- Contacts and schedules election officers and precinct workers prior to elections; mails informational materials and answers questions relating to election day activities.
- Participates in training and directing the work of precinct workers and other temporary staff.
- Inventories materials and supplies used during elections; participates in packing supply boxes for polling places.
- Assists in verifying the accuracy of election equipment trial ballots and other election materials.
- Distributes voter registration materials to various locations in the community and participates in the voter outreach program.
- Performs a variety of office support work such as maintaining files preparing letters and data entry and retrieval.
- May make simple modifications to update maps used by the Elections Division.
QUALIFICATIONS
Knowledge of:
- Office administrative practices and procedures includingfiling and the use of standard office equipment.
- Record keeping principles and procedures.
- Basic business data processing principles and the use of apersonal computer.
- Basic inventory control methods and techniques.
- Business arithmetic including decimals and percentages.
- Some knowledge of California election laws regulations and procedures.
Skill in:- Reading interpreting and explaining regulations laws rules and procedures.
- Organizing work setting priorities and making soundindependent decisions within established guidelines.
- Communicating effectively with people from a variety ofbackgrounds.
- Making accurate arithmetic calculations.
- Organizing and maintaining accurate files and records.
- Preparing clear and concise correspondence and other written materials.
Other Requirements:
Must possess a valid California drivers license. Must be willing to work overtime including evenings and weekends on a seasonal basis.
Desirable Education and Experience:
Election Specialist I: Two years of clerical or office support work including at least one year of experience that involved the explanation of rules and regulations to the public.
Election Specialist II: In addition to the above one year of experience in processing elections documents at a level equivalent to the countys class of Election Specialist I.WORKING CONDITIONS & ADDITIONAL INFORMATION
ADDITIONAL INFORMATION
HOW TO APPLY
A complete original application must be filed for each position you are interested in applying for.Applicants must apply online through the Countys automated application system at must be submitted no later than the final filing date and time listed on the job flyer.
It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.
Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.
Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.
SELECTION PROCEDURE
The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received the selection process may consist of additional application screening written and/or practical exam(s) oral interview or any combination thereof.
FREQUENTLY ASKED QUESTIONS
How long does it take to fill out the application
- You should allow 30 45 minutes to fill out your application.
Can I change my application after submitting it
- No. Once an application has been submitted it is final. Applicants may submit a new application with updated information during the filing period if they wish. Only the most recent application submitted will be considered. All other applications will not be considered.
How long until I hear back from you and how can I check for updates on my application
- You may receive communications regarding your application at different stages of the selection process. Important updates will be sent to the email address listed in your account at the time of notification. To ensure you dont miss any critical information we recommend keeping your email address current and regularly checking both your inbox and junk mail folders throughout the process. You can also log into your account at any time to check your application status. If you have any questions about your applications progress please contact the County of Humboldt Human Resources Personnel Division at or
Will I be informed if I am not selected for an interview / Oral Exam
- Yes you will be informed via email if you are not selected for an interview / Oral Exam.
OUR COMMITMENT TO DIVERSITY EQUITY AND INCLUSION
Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse inclusive and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity Equity and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC Disabled Persons Veterans LGBTQIA community members etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors the Human Resources Department understands that experience can be gained in many ways oftentimes outside of formal institutions and strives to take a holistic approach in assessing an applicants qualifications for a position.
If youre excited about this role but your past work experience doesnt align perfectly with every qualification in the job description we strongly encourage you to apply.
REASONABLE ACCOMMODATIONS
The County of Humboldt is committed to providing equal access and opportunities in its programs activities and employment and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation please contact Human Resources immediately at so arrangements can be made.
EQUAL OPPORTUNITY EMPLOYER
The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race religion or religious creed color age sex sexual orientation national origin ancestry marital status medical condition mental or physical disability military service or any other classification protected by federal state or local laws or ordinances.
MEDICAL EXAMINATION
A pre-employment medical examination provided by the County may be required upon offer of employment.
OTHER EXAMINATIONS
Some positions also require psychological evaluation and/or extensive background investigation.
LICENSES
Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California drivers license.
PROBATIONARY PERIOD
Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.
EMPLOYMENT ELIGIBILITY
It is the Countys intention to hire only those workers who are authorized to work in the United States pursuant to the Immigration Act of 1990. If you are offered employment you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.
DISASTER SERVICE WORKERS
All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
