Field Administrative Assistant
Field Administrative Assistant
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Job Description
Whether youre a recent grad or a seasoned professional you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities competitive compensation full benefits an Employee Stock Ownership Plan and more.
Why Rosendin
Committed. Innovative. Engaged.
If youre looking to take career to the next level and work with some of the best and brightest in the industry we want to hear from you. We are an organization built on integrity. We have a culture that empowers people embraces diversity and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7000 people. We are the largest EMPLOYEE-OWNEDcompany in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.
YOUR NEXT OPPORTUNITY:
Field Administrative Assistant is responsible for providing administrative and clerical assistance to General Superintendent Superintendents and 500 field employees. Verifying and organizing new / rehire field. Process multiple job weekly time cards. Work as the go between corporate payroll and the field.
WHAT YOULL DO:
Doing field payroll weekly verifying all employees are paid correctly and on time.
Field new hire on boarding/handing out PPE.
Working with field payroll in San Jose with questions etc.
Prioritize and process all timecards from each job locations and through full payroll cycle.
Mailing direct deposit slips weekly
Sort Checks per job for truck delivery weekly
Submit field employee maintenance phone changes address changes and W-4 changes.
Submitting missed time layoffs retro pay as needed.
Reviewing time card discrepancies
Managing accounts for pre-employment testing (Live Scans Vaccinations & Drug Testing)
Sending out weekly random drug testing to field.
File Organization.
Ordering all PPE or New Hires and Field employees
Working with Certified payroll w/any questions they might have.
Maintaining all manpower requests from Superintendents.
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position role within the business unit.
Duties very daily depending on emails received.
WHAT YOU BRING TO US:
Associate degree in Business Administration or related discipline
Minimum 2 years experience in office administrative work
Can be a combination of education training and relevant experience
WHAT YOULL NEED TO BE SUCCESSFUL:
Computer filing and 10-key skills attention to detail is necessary; strong analytical skills favored
Proficient in using a computer and Microsoft Office (Outlook Word Excel etc.); Oracle preferred
Prioritize and manage multiple tasks changing priorities as necessary
Work under pressure and adapt to changing requirements with a positive attitude
Oral and written communication skills as for the position
Self-motivated proactive and an effective team player
Interact effectively and professionally with all levels of employees both management and staff alike vendors clients and others
TRAVEL:
0 %
WORKING CONDITIONS:
General work environment sitting for extended periods standing walking typing carrying pushing bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning.
Noise level is typically low to medium.
Occasional lifting of up to 30 lbs.
We fully comply with the ADA and applicable state law including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race color religion sex sexual orientation gender identity national origin disability veteran status pregnancy age (over 40) or any other categories protected by applicable federal state or local law.
YOU Matter Our Benefits
ESOP Employee Stock Ownership
401k
Annual bonus program based upon performance profitability and achievement
17 PTO days per year plus 10 paid holidays
Medical Dental Vision Insurance
Term Life AD&D Insurance and Voluntary Life Insurance
Disability Income Protection Insurance
Pre-tax Flexible Spending Plans (Health and Dependent Care)
Charitable Giving Match with our Rosendin Foundation
Pay Range
$21.35-$28.00 HourlyThe pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidates pay can vary based on location job-related experience skills and education.
Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group we do whatever it takes to ensure the success of our businessand your career.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity decisions are considered regardless of race color religion sex sexual orientation gender identity national origin disability or veteran status.
Employment Type
Full-Time
