Administrative Assistant
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1-3years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Key Responsibilities:
Provide high-level administrative support to the Vice Dean of Student Affairs.
Manage and organize the Vice Dean s calendar appointments meetings and travel arrangements.
Coordinate communications including screening emails phone calls and correspondence on behalf of the Vice Dean.
Prepare edit and format reports presentations memos and official documents related to student affairs.
Maintain confidential student records reports and files in compliance with institutional policies and regulations.
Assist in planning coordinating and executing student events orientations workshops and meetings.
Serve as a point of contact for students faculty and staff regarding student affairs inquiries and issues.
Assist with the preparation and follow-up of meetings including preparing agendas taking minutes and tracking action items.
Coordinate with various departments to ensure timely completion of student services and administrative tasks.
Support the Vice Dean in special projects and initiatives related to student welfare and engagement.
Ensure compliance with academic policies and regulations relevant to student affairs.
Handle office supplies procurement and maintain the administrative office s operational efficiency.
Requirements
- Bachelor s degree in Business Administration Education Health Administration or related field preferred.
- Proven experience (2 years) in administrative support preferably within higher education or healthcare settings.
- Strong organizational and multitasking skills with attention to detail.
- Excellent verbal and written communication skills in English (and Arabic if applicable).
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Ability to handle confidential information with discretion.
- Strong interpersonal skills with the ability to work collaboratively with diverse groups.
- Knowledge of student affairs operations or higher education administration is an advantage.
- Ability to work independently and prioritize tasks in a fast-paced environment.
Employment Type
Full Time
