Accounts Payable Associate

Who WE are:

RailPros is the premier provider of engineering and diversified safety services to Americas rail and transit industry. Driven by a passion for our people clients and communities we are committed to solving our customers challenges and earning their trust through teamwork continuous improvement and service excellence. As a people-first organization we prioritize the well-being and growth of our employees fostering a culture of caring and support. We believe that when our people thrive our company thrives.

Our mission is to enhance mobility safety and quality of life for residents passengers and partner companies. We do more than just provide services we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

Job Summary:

The Accounts Payable Associate will be responsible for managing the outflow of capital for the company ensuring that all financial obligations are accurately recorded and paid in a timely manner. This role involves verifying coding and processing payments while maintaining relationships with vendors and ensuring compliance with accounting standards.

Essential Duties & Responsibilities:

• Receive verify and code invoices and expense reports for accurate general ledger input.
• Reconcile credit cards expenses and other financial reports against account balances and office records.
• Process and facilitate payments to vendors including verification of federal ID numbers reviewing purchase orders and resolving discrepancies.
• Ensure that all outstanding obligations are cleared upon payment and identify discount opportunities or amend purchase orders as needed.
• Reconcile monthly statements and transactions to ensure the accuracy of accounting records.
• Process weekly and monthly contractor payroll ensuring timely and accurate payments.
• Monitor and manage vendor communications resolving any billing disputes or discrepancies.
• Maintain accurate records of invoices and payments in accounting systems.
• Assist with month-end closing tasks including reconciling accounts and providing necessary financial reports.

• Assist in preparing financial documents and reports for audit purposes.
• Other duties as assigned to support the overall needs of the finance department.

Knowledge Skills & Abilities:

• Trustworthiness and reliability in handling sensitive financial information.
• Proficient in Microsoft Office Suite (Excel Word etc.) and ability to learn other accounting software.
• Strong organizational skills and attention to detail with an ability to maintain confidential and accurate financial records.

• Excellent problem-solving skills and ability to handle vendor discrepancies professionally.
• Ability to work independently as well as collaboratively in a team environment.

Required Education and Experience:

• High school diploma or equivalent.
• 5 years of experience in accounts payable or a related field.

Preferred Education and Experience:

• Business or Accounting degree is preferred.
• Experience with accounting software (e.g. QuickBooks NetSuite SAP) is highly desirable.

Why Work at RailPros

RailPros offers a dynamic work environment where employees are empowered to grow innovate and contribute to impactful projects across the rail industry. Joining RailPros means becoming part of a team that values collaboration and offers opportunities for professional growth.

• Competitive Compensation: We offer competitive salaries and comprehensive benefits packages.
• Career Development: Opportunities for continued learning and career advancement within the company.
• Collaborative Culture: Be part of a supportive team environment that fosters collaboration and shared success.
• Work-Life Balance: We prioritize flexibility and provide employees with resources to maintain a healthy work-life balance.

Benefits & Perks:

• Comprehensive Health Insurance: Includes medical dental and vision coverage.
• Additional Coverage Plans: Accident plan critical illness plan and hospital indemnity with employee-to-family coverage.
• Life & Disability Insurance: Employer-paid with additional voluntary options available.
• Retirement Savings: 401(k) plan with employer match.
• Paid Time Off (PTO): Generous vacation and sick leave.
• Wellness Programs: Access to various wellness initiatives and resources.
• Discount Programs: Exclusive discounts on products and services.
• Company Merchandise Allowance: Company-funded allowance for our online store.
• Health Savings Accounts (HSA): With employer match.
• Health Reimbursement Arrangement (HRA): Employer-funded.
• Flexible Spending Accounts (FSA): For dependent care expenses.
• Employee Assistance Programs (EAP): Support for personal and professional challenges.
• Professional Development: Opportunities for training and career growth.
• Work-Life Balance: Initiatives designed to support a balanced and fulfilling work life.

Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team prioritize customer satisfaction and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement trust and problem-solving. for an opportunity to contribute to our success.

Equal Employment Opportunity (EEO):

RailPros provides equal employment opportunities to all qualified candidates regardless of race religion color national origin citizenship sex sexual orientation gender identity age veteran status disability genetic information or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA please reach out to us at. We value diversity and strive to create an inclusive environment for all employees.

#LI-Hybrid

#LI-TA1

Follow us on Social Media!