Event Senior Specialist
Event Senior Specialist
Posted on :
25-05-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
25-05-2025
Job Description
At Qualtrics we create software the worlds best brands use to deliver exceptional frontline experiences build high-performing teams and design products people love. But we are more than a platformwe are the creators and stewards of the Experience Management category serving over 18K clients globally. Building a category takes grit determination and a disdain for conventionbut most of all it requires close-knit high-functioning teams with an unwavering dedication to serving our customers.
When you join one of our teams youll be part of a nimble group thats empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together by passing the microphone and iterating until the best solution comes to light. You wont have to look to find growth opportunitiesready or not theyll find you. From retail to government to healthcare were on a mission to bring humanity connection and empathy back to business. Join over 5000 people across the globe who think thats work worth doing.
Event Senior Specialist
Why We Have This Role
Youll play a key role in bringing some of our most important events to lifeboth the ones our customers experience and the ones that build our company culture. From keeping the operational gears turning to supporting high-impact large-scale events your work will be felt across the business. Youll partner closely with a seasoned and welcoming team that values precision follow-through and curiosity. This is a great opportunity for someone who wants to grow in event marketing by doing meaningful work that directly contributes to company momentum.
How Youll Find Success
- Youre highly organized and detail-oriented able to juggle multiple tasks and deadlines in a fast-paced environment while ensuring nothing slips through the cracks.
- You take initiative and follow through progressing work independently with limited guidance and following up consistentlywithout needing to be reminded.
- Youre eager to learn and adapt quickly diving into new tools and processes with curiosity and striving to get up to speed independently whenever possible.
- You support complex marketing efforts with precision helping manage execution while actively looking for ways to improve both efficiency and quality.
- Youre a clear communicator who builds trust collaborating effectively across teams and ensuring stakeholders are informed aligned and supported.
- Youre growth-minded and receptive to feedback seeking opportunities to strengthen your skills and contribute more effectively every step of the way.
How Youll Grow
- Get hands-on experience supporting large-scale high-visibility events building foundational skills in planning logistics and execution.
- Be part of a growing team shaping a new Events Center of Excellence gaining exposure to how strategic event programs are built and scaled.
- Work on exciting evolving events contributing to programs that are expanding and adapting giving you a front-row seat to innovation in action.
- Learn from experienced event professionals agencies and vendors developing your skills through mentorship and real-world collaboration.
Things Youll Do
- Provide operational support to the events team including managing documentation scheduling meetings and maintaining Slack channels for seamless communication.
- Track and manage event contracts and financial documentation including quotes scope of works (SOW) and request for proposals (RFP); collaborate with finance to ensure accurate tracking and timely payments.
- Onboard contractors and agencies ensuring they have access to necessary systems documents and event information to ramp up quickly.
- Support event execution coordinating program elements ordering and managing swag and materials and assisting with travel arrangements for site visits and customer participation.
- Assist with research and project and deadline management helping senior team members stay organized and informed across multiple event initiatives.
- Deliver excellent customer and internal support managing event inboxes and Slack channels maintaining service plans and documentation and coordinating attendee services like info desks and accessibility accommodations.
What Were Looking For On Your Resume
- 3 years of professional event marketing experience ideally within a tech company or fast-paced environment.
- Hands-on experience with pre-event planning and onsite execution including customer-facing conferences and internal events such as Sales Kickoffs (SKOs).
- Proficient in Slack and Google Workspace tools (Gmail Calendar Sheets Docs); experience with Tableau and Salesforce is a plus.
- Comfortable working cross-functionally with procurement and finance especially in managing contracts SOWs and payments.
- Experience using event technology platforms such as Cvent Eventbase Rainfocus or Splash is preferred.
- Proven ability to thrive in high-volume fast-paced environments managing multiple priorities with strong organization and attention to detail.
What You Should Know About This Team
- Supportive environment with opportunities to work both autonomously and collaboratively
- Fun inviting and inclusive work environment
- This team is made up of passionate kind and smart people who exemplify what it means to be a team
Our Teams Favorite Perks and Benefits
- Qualtrics Experience Program - $1800 for an experience of your choosing (eligible after a year)
- 30 paid days off - 15 PTO 5 Personal Days 10 Holiday Closures (additional after a year)
- On top of standard benefits package (medical employees and their families dental vision life insurance etc) we provide snacks drinks and free lunches in our offices
The Qualtrics Hybrid Work Model: Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. For the rest of the week work where you want owning the integration of work and life.
Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status as a protected veteran or any other protected characteristic.
Applicants in the United States of America have rights under Federal Employment Laws:Family & Medical Leave ActEqual Opportunity EmploymentEmployee Polygraph Protection Act
Qualtrics is committed to the inclusion of all qualified individuals. As part of this commitment Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please let your Qualtrics contact/recruiter know.
Not finding a role thats the right fit for now Qualtrics Insiders is the one-stop shop for all things Qualtrics Life. Sign up for exclusive access to content created with you in mind and get the scoop on what we have going on at Qualtrics - upcoming events behind-the-scenes stories from the team interview tips hot jobs and more. No spam - we promise! Youll hear from us two times a month max with fresh totally tailored info - so be sure to stay connected as you explore your best role and company fit.
For full-time positions this pay range is for base per year; however base pay offered may vary depending on location job-related knowledge education skills and experience.A sign-on bonus and restricted stock units may be included in an employment offer in addition to a range of medical financial and other benefits based on eligibility criteria.
Washington State Annual Pay Transparency Range
$74000$140000 USD
Required Experience:
Senior IC
Employment Type
Temp
Key Skills
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