Conference-Event Planner III
Conference-Event Planner III
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 55000 - 60000
1 Vacancy
Job Description
Conference-Event Planner III
The Opportunity
This position reports to the Conference Department Assistant Director and is responsible for coordinating and executing a wide range of events and meetings within the university setting. This role involves collaborating with faculty staff and external stakeholders to ensure successful event planning and logistics. The Event Planner will manage all aspects of event planning including venue selection budgeting scheduling and vendor coordination. Additionally the Event Planner will coordinate marketing efforts handle logistics like catering and audiovisual needs and ensure compliance with university policies. Strong organizational skills attention to detail and the ability to work collaboratively in a dynamic environment are essential for success in this position.
Event Planning & Coordination
- Plan coordinate and execute university meetings conferences workshops and special events.
- Develop timelines task lists and action plans while managing logistics including venues catering technology and AV needs.
- Oversee event registration guest lists and attendance tracking.
- Serve as the primary liaison between internal departments faculty and external vendors securing contracts and managing service providers.
- Communicate with speakers panelists and presenters to ensure smooth program execution.
- Develop and monitor budgets track expenses process invoices and identify cost-saving opportunities.
- Ensure compliance with university policies health and safety regulations and accessibility standards while optimizing the guest experience.
Marketing and Communication
- Coordinate event promotions invitations and communications via email social media and university channels.
- Develop and distribute event materials such as programs signage and name badges.
- Work with marketing and communications teams to enhance event visibility.
Post-Event Evaluation & Reporting:
- Collect feedback from attendees and stakeholders.
- Analyze event success attendance metrics and areas for improvement.
- Responsible for fiscal reconciliation and close out of events.
- Prepare reports and recommendations for future events.
About the Office of Professional and Workforce Development (OPWD)
The Office of Professional and Workforce Development (OPWD) supports the Office of Teaching and Technology and the University of Florida in offering non-credit education for learners across multiple modalities. Our Mission is to design and deliver innovative learning opportunities for everyone. Our vision is to create an enduring legacy of excellence through professional workforce educational opportunities.
Learn more about (OPWD) at the University of Florida
UF is one of the nations top-5 universities and a dynamic and rewarding place to work. The University seeks to recruit and retain a diverse workforce as a reflection of its commitment to serving a diverse global community. UF is in Gainesville one of Floridas most livable cities. Known for its natural attractions (wetlands forests springs wildlife) and cultural offerings (music theater visual arts and historic districts) the area also is gaining a reputation as a thriving hub for high-tech start-ups as well as invention and research collaborations. We are excited about whats happening here and know you will want to be a part of it.
Exclusive Perks and Benefits
Enjoy stability andsupportwith UFs unique range of benefits and opportunities. With a robusthealthcarepackage generousleavepoliciesretirementplanning andprofessional development you can achieve a healthywork-lifebalance plan for your future and advance your career.
Full-time TEAMS employees will accrue vacation leave at a rate of 6.769 hours biweekly/22 days annually and sick leave at a rate of 4 hours biweekly/13 days annually. In addition employees are eligible for ten paid holidays each year.
The City of Gainesville
The Guide to Greater Gainesville shares all that you need to learn about the Heart of Florida including neighborhood and city information schools and zoning culture and leisure sports and fitness healthcare and much more. Learn more at Salary:
$55000 - $60000 annually
A bachelors degree in an appropriate area of specialization and three years of appropriate experience; or a high school diploma and seven years of appropriate experience. Appropriate college course work may substitute at an equivalent rate for the required experience.
- BS/BA Degree or four years of experience in Event/Meeting Planning.
- Knowledge of University of Florida procedures and experience in Microsoft Office.
In order to be considered you must upload your cover letter resume and a list of at least 3 references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This requisition has been reposted. Previous applicants are still under consideration and need not apply.
Employment Type
Full-Time
