PEAK - Workforce Coordinator

Required Education and Experience:High School Diploma or GEDAND:

• 18 months experience in data analysis project coordination or related experience.

Departmental Preferences:

• Associates degree
• Prior experience in Workforce Management Onboarding and Administrative Processes

Skills:

• Advanced knowledge of office procedures
• Office management and customer service skills
• Advanced knowledge of Microsoft Office Suite (Outlook Excel and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask be organized and self-motivated
• Ability to work in stressful situations and meet deadlines in a timely manner
• Ability to communicate verbally and in writing
• Ability to speak read and write clear concise English

Certifications:None

Advertised Physical/Environmental Requirements:

• Ability to sit and talk for prolonged periods.
• Hand and finger dexterity.
• Engage in repetitive motion of he wrist hand and fingers.
• Standard Office Environment.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.

This position is being filled through OUs PEAK Temporary Staffing Services.

This announcement is for a temporary position with the OU College of Continuing Education Center for Public Management. After successful performance for a period of approximately 90 days the employee may apply for a permanent full-time position with benefits.

The Workforce Coordinator is responsible for supporting workforce activities including coordinating application screening with the management team supporting initial paperwork and administrative onboarding for new employees in collaboration with the training team and continuous monitoring that all timekeeping records are submitted by deadlines in addition to other workforce related functions.

Duties:

• Maintains office files that may be of a confidential nature including personnel information.
• Enter and maintain relevant employee data into administrative and tracking tools including remote work documents.
• Performs statistical business research and routine computations that require knowledge of mathematics. Calculates service costs and issues service contracts for on and off campus vendors.
• Distributes various forms of information to office personnel using Teams Email.
• Assists management by updating screening forms with applicant information coordinating interviews.
• Supports initial new hire paperwork with HR and ensures other initial program paperwork is completed.
• Coordinate with service agencies and human resources to conduct initial screening of contract job applicants.
• Coordinate new employee onboarding.
• Update employee mission and skill set assignments with workforce management staff.
• Monitors to ensure accurate and timely tracking and submission of attendance and timekeeping ensuring correct pay codes/accounts.
• Establishes and updates a tracking tool that identifies number of employees employee type and associated pay.
• Plans coordinates and expedites special activities or projects that require specialized training or creative thought.