Purchasing Clerk / Bookkeeper
Purchasing Clerk / Bookkeeper
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Primary Purpose:
Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids quotes and purchase orders.
Qualifications:
Education/Certification:
High school diploma or GED
Associates Degree Preferred
Special Knowledge/Skills:
Knowledge of procedures for purchasing and invoicing supplies and equipment
Knowledge of bookkeeping principles and practices
Ability to maintain accurate and auditable records
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
Ability to analyze and organize a complex filing system of bid-related documentation
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets databases and do word processing
Effective organizational communication and interpersonal skills
Experience:
3 years purchasing clerical and accounting experience
School District experience preferred
Major Responsibilities and Duties:
Purchasing
- Process bids and purchase orders as directed and in accordance with established federal state and local procedures.
- Assist staff in preparing purchase orders price quotation forms verifying available funds and authorizations before purchase and maintaining accounts.
- Assist with the preparation of bidding documents including notice and instruction to bidders specifications and proposal forms.
- Maintain contract files and folders.
- Contract vendors to check on supply and equipment availability invoices purchase orders contracts and other issues as directed.
- Detect and resolve problems with incorrect orders invoices and shipments as necessary.
Clerical
- Prepare and maintain vendor database and bidder lists.
- Prepare periodic financial reports.
- Assist with budget preparation and audits.
- Prepare correspondence forms reports purchase orders and payment authorizations using personal computer.
- Compile maintain and file all reports records and other documents as required (federal state and local).
Other
- Assist with federal state and local procedures manuals.
- Other duties as assigned.
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting
Motion: Repetitive hand motions; frequent keyboarding and se of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control and professionalism under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Employment Type
Full-Time
