AR / AP Specialist
AR / AP Specialist
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Job Description
Job Title: Accounts Payable and Accounts Receivable Specialist Department: Finance / Accounting
Reports To: Accounting Manager / Controller
Location: West Valley City UTAH
Employment Type: Full-Time Position Overview:
We are seeking a detail-oriented and dependable Accounts Payable and Accounts Receivable (AP/AR) Specialist to join our growing team at Calyx Containers. This dual function role is responsible for managing the full-cycle AP and AR processes as well as ensuring the accurate processing of invoices and vendor payments as well as timely billing and collection from customers. The ideal candidate has strong accounting skills manufacturing experience and the ability to thrive in a fast-paced team-oriented environment.
This role is one of the first touch points for customers / supply chain partners and has the opportunity to set the tone for the financial-related communications of our organization. We want a collaborative and energetic individual who can contribute to the accounting team work in a dynamic environment and be motivated to learn and grow in the accounting profession.
This position is required to be in-person at the Calyx Spaceship (our manufacturing facility & HQ) in Salt Lake City UT.
Primary Responsibilities:
- Accounts Payable (AP):
- Process vendor invoices related to raw materials packaging components equipment freight services and general operational costs.
- Match invoices with purchase orders and receiving reports (three-way match) and resolve discrepancies with Purchasing and Receiving.
- Prepare and execute weekly and monthly payment runs (ACH wire transfers checks).
- Reconcile vendor statements and resolve outstanding balances.
- Maintain accurate and up-to-date vendor files including W-9s and payment terms.
- Process vendor information requests in accordance with Calyxs standard operating procedures.
- Support month-end close by preparing AP accruals and related journal entries.
- Monitor and ensure compliance with Calyx policies and relevant tax/reporting regulations (e.g. 1099 filing).
- Accounts Receivable (AR):
- Generate and send accurate customer invoices based on shipments sales orders and service agreements.
- Post customer payments (checks ACH wire credit card) and apply to open invoices.
- Monitor aging reports follow up on past-due accounts and escalate issues as needed.
- Coordinate with Sales and Customer Service teams on billing issues credits and disputes.
- Process credit memos returns and chargebacks according to internal policies.
- Reconcile customer accounts and maintain accurate records in the ERP system.
- Assist with collections strategy and communications to ensure timely cash flow.
- Process customer information requests in accordance with Calyxs standard operating procedures.
- Cross-Functional & General Duties:
- Collaborate with internal departments such as Sales Purchasing Production and Shipping to ensure accurate billing and vendor payments.
- Prepare AP and AR reports for management including cash flow forecasts aging summaries and payment schedules.
- Participate in month-end close activities including reconciliations and journal entries.
- Support internal and external audits by providing documentation for AP and AR
- transactions.
- Recommend process improvements to enhance accuracy speed and compliance.
- Some overtime may be required during the month-end or year-end close.
Qualifications:
- Associates or Bachelors degree in Accounting Finance or related field preferred.
- Experience:
- 2 years of experience in both Accounts Payable and Accounts Receivable preferably in a manufacturing environment. Will consider college experience.
- Familiarity with ERP systems such as NetSuite Label Traxx and Avalara.
- Experience with high-volume transaction processing is a plus.
- Skills:
- Solid understanding of accounting principles invoice processing and receivables management.
- Proficiency in Microsoft Excel (e.g. VLOOKUP PivotTables) and Microsoft Office.
- Strong communication skills for effective interactions with vendors customers and internal teams.
- High attention to detail problem-solving mindset and the ability to manage multiple priorities.
- Preferred Qualifications:
- Prior experience in the packaging label or manufacturing industry.
- Knowledge of freight and logistics invoicing and deduction management.
- Understanding of tax compliance including sales/use tax and 1099 reporting.
About Calyx Containers:
Calyx Containers a U.S.-based manufacturer specializes in child-resistant cannabis packaging and labeling solutions across both rigid and flexible formats. With a focus on product preservation compliance and brand aesthetics; Calyx delivers high-quality customizable packaging solutions made to enhance freshness and safety. Designed and produced in-house their innovation empowers brands to maintain product integrity while ensuring secure compliant and sustainable solutions for the cannabis industry.
Calyx Containers is an equal opportunity employer that values diversity. We do not discriminate based upon race religion color national origin gender (including pregnancy childbirth or related medical conditions) sexual orientation gender identity gender expression age status as a protected veteran or status as an individual with a disability.
MORE ABOUT US:
Our team is composed of bright hardworking creative and highly motivated individuals looking to make an impact on the world. We seek like-minded colleagues who share our values and want to apply their experience energy and enthusiasm to help grow and scale a dynamic business in a rapidly expanding industry. The Calyx Containers culture fosters the personal and professional growth in a challenging and rewarding environment. We operate at a fast pace demand high personal standards and offer everyone the opportunity to contribute skill-build and develop their talents.
Benefits and Perks offered to full time employees:
-Flexible Paid Time Off
-Comprehensive benefits offerings including: Medical (with company-funded HRA) Dental Vision Short- and Long-Term Disability Insurance Life Insurance Headspace Care Mental Health effective the first day of the month following hire.
-401(k)
-Ability to make an immediate impact
-Monthly team meetings and frequent social events
An ideal Calyx candidate looks like:
-Has experience in the cannabis and/or packaging industry
-Thrives in a fast-paced environment
-Handles ambiguity with a positive attitude
-Rolls up their sleeves to help their team
How success is measured at Calyx:
First 30 days spent getting to know the company and our team!
Ability to make an immediate impact - were growing quickly and want you to help cultivate that!
Living our core values:
--X-treme Ownership
--Be Quick But Dont Hurry
--Sustainability Is Multi-Dimensional
--We Are Square: Quality Does Not Cut Corners
--Customer Is The Only Boss
--Earn Success Every Day
--The Biggest Failure Is The Failure To Ask For Help
--Better Together: Cultivate An Inclusive Environment
Calyx Containers is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We believe strongly in fair hiring practices and in creating a welcoming environment for all team members. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status. Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce workplace and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibilities.
Calyx is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment and activities. To request reasonable accommodation please contact (Please note that applications should not be emailed to this address).
Required Experience:
Junior IC
Employment Type
Full-Time
Key Skills
- Accounting Software
- Time Management
- Accounting Tally
- Accounts Reconciliation
- Vendor Management
- Organizational Skill
- Administrative Support
- Accounts Management
- General Ledger Accounting
- Accounting
- Communication
- General Ledger Accounts
- Financial Statements
- Sales Account Management
- Account Payables Management
