Career Fairs and Programs Assistant
Career Fairs and Programs Assistant
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$ 34800 - 50500
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
POSITION SPECIFICS
This role supports the operations of Career Services with a primary focus on career fair coordination workshops and events logistics and front desk operations. The position plays a key role in facilitating student engagement and ensuring the successful execution of programs and event services.
This position offers a flexible work arrangement that combines remote and on-campus work allowing for one remote workday a week. Questions related to flexible work should be directed to the hiring manager during the interview process.
Duties and Responsibilities:
Career Fair Assistant
Serve as the primary registrar for all career fairs sponsored or co-sponsored by Career Services by assisting with the management of registrations campus. communications and logistics for university-wide and college-specific career fairs.
Coordinate with internal staff and external vendors to ensure seamless event execution.
Organize all meetings for career fair committees assist with the creation of agendas for each meeting record notes during meetings and share written post-meeting agenda notes with committees through respective Teams channels.
Manage all related correspondence process registration changes and reconcile payments and refunds.
Serve as the lead coordinator for Graduate and Professional School Week including Graduate Law and Medical School Days.
Responsibilities include reserving facilities arranging catering managing supply inventories recruiting and training volunteers and liaising with co-sponsoring colleges.
Support data tracking and record keeping related to career fair attendance and finances.
Work closely with the Career Fair Coordinator to plan and implement the Fall Career Days event our largest 3-day fair at Penn State. This position will focus a great deal of their time on planning and recruiting for the event working closely with the implementation of the event and then working with post-event follow-up. Work on Fall Career Days is a full-year responsibility.
Assist the Career Fair Coordinator Program Coordinator and the entire Programs and Events Team with other initiatives as needed.
Other duties as assigned.
Workshops and Programs Support
Assist in planning and scheduling workshops with campus partners and presenters.
Coordinate room reservations and logistics including virtual and in-person setups.
Track workshop attendance and evaluations using campus systems.
Support special event logistics such as catering A/V nametags and check-in.
Coordinate student volunteers and assist with event marketing and promotional materials.
Maintain inventory of supplies (e.g. banners tablecloths giveaways).
Maintain accurate reports calendars and records.
Provide responsive professional customer service to students and stakeholders.
Cross-train to support other Career Services functions and staff as needed.
Other duties as assigned.
Front Desk Support
Greet students families and visitors and provide information about Career Services programs and resources.
Walk students to the appropriate staff or service areas (e.g. the PAC Career Counseling and Professional Headshots waiting room).
Schedule appointments and assist in managing student data systems.
Sort mail.
Serve as a supportive liaison between students and Career Services staff.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $34800.00 - $50500.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging in all its forms. We embrace individual uniqueness as well as a culture of belonging that supports both broad and specific equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Employment Type
Full-Time
