CIP Analyst

The City of South Pasadena is seeking a highly qualified CIP Analyst!

This recruitment is open continuous until filled.

This recruitment may close or be extended at any time without notice.

Applicants are encouraged to apply early. Selection of candidates will be on a first come first served basis.

As applications are received they will be immediately reviewed.

• Plans organizes and coordinates meetings with departments throughout the organization to develop new projects determine budget carryovers and future projects.
• Monitors and manages existing funds for the CIP to meet established goals and objectives.
• Analyzes assigned Budget and CIP submissions program workload estimates and unit costs.
• Prepares and analyzes tables of actual and projected expenditures and workload data.
• Assists with coordinating program activities with other departments outside agencies and organizations.
• Plans and coordinates newly funded projects for review with appropriate management staff as part of the CIP budget and approval process; meets and maintains established CIP schedules.
• Monitors and reviews project status and financial activities of the project aspects and reviews for compliance.
• Ensures that all performance targets are met tracks budget adherence and monitors project through completion.
• Analyzes data and prepares and presents various special reoccurring reports forms and other documents in compliance with established policies and procedures.
• Ensures accuracy and clarity in communicating project standards and strategic goals; evaluates and proposes adjustments of future projects to funded projects based on need or funding opportunities.
• Monitors and recommends if CIP submittals align with adopted plans and are related to goals as established through the Citys and department Strategic Plans.
• Monitors to ensure that objectives are met and projects are completed on time and on budget.
• Collects and analyzes data to prepare and present various special and reoccurring reports.
• Provides accurate and timely information related to assigned function and duties; develops and presents information in clear and easily used formats.
• Maintains regulatory compliance by keeping current on industry trends regulations and issues.
• Identifies areas of concern for management review and potential action.
• Reviews and evaluates opportunities for additional funding mechanisms and ensures grant and fund expenditure compliance.
• Reviews maintains and updates CIP records in various formats mediums and automated systems to include data input into the State database ensuring data integrity and adherence to internal controls practices and policies.
• Responds to and resolves various conflicts complaints issues inquiries and problems as authorized and in accordance with established budgets grant funding policies and procedures.
• Reviews tracks and assists with the implementation of proposed projects identifies funding and resources to help develop assigned components of the Infrastructure Capital Improvement Plan.
• Perform related duties and responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelors Degree in Business Administration Public Administration Finance Planning Construction Management.
• Three (3) years of experience in capital project budgeting or strategic planning.

• Principles practices techniques activities rules and regulations related to capital project management.
• Operations and functions of the position and services provided.
• Current principles of record keeping and records management.
• Principles and practices of effective research methods and data analysis effective working relationships customer service and problem resolution techniques.
• Occupational and environmental safety and health hazards and safety practices; safe and effective use and maintenance of related tools materials and equipment; current methods and standards for preparing effective business correspondence.
• Correct English usage grammar composition spelling punctuation and vocabulary. business and personal computers and related software applications.
• Perform a variety of duties and responsibilities and assess and prioritize multiple tasks projects and demands to meet deadlines.
• Ensure appropriate levels of customer service to achieve expectations and meet objectives; read understand and assure compliance with a variety of policies procedures rules standards and regulations governing related activities and functions.
• Collect applicable information and maintain accurate and timely records; maintain confidentiality of information and data.
• Communicate effectively orally and in writing and use interpersonal skills to sufficiently exchange or convey information and receive work direction.
• Prepare and present accurate and reliable information and reports.
• Establish and maintain effective and appropriate working relationships with employees other agencies and the public.
• Safely and effectively operate relevant tools equipment and motorized vehicles; navigate across even and uneven surfaces.
• Timely and accurately enter data and update records using various mediums and formats.
• Take initiative and exercise sound independent judgment within established procedural guidelines and carry out primary responsibilities in accordance with all governing regulations statutes and procedures to ensure achievement of goals and objectives.
• Assists and assumes responsibility for a range of other City projects.
• Reading understanding and applying relevant rules ordinances codes regulations policies and procedures.
• Responding to inquiries timely and within the scope of delegated authority; responding appropriately maintaining objectivity and freedom from prejudice and exercising sound judgment and understanding in all interactions.
• Effectively working independently or as a team member in various environments with changing priorities and management of assignments.
• Preparing and presenting various reports documents forms and correspondence; researching information analyzing data maintaining accurate records and updating information in various mediums and formats.
• Operating a personal computer with installed generic and specialized software; preparing and presenting information in a clear and concise manner.
• Demonstrating appropriate and effective interpersonal communication and conflict resolution skills; performing highly effective support in assigned areas.

SELECTION PROCEDURE

This recruitment is open and continuous and applications will be accepted until the role is filled.The City reserves the right to extend the closing date or close this recruitment without notice. Individuals determined to be qualified and best aligned to the position will be invited to participate in the selection process.

HOW TO APPLY
To be considered please submit an online application including a cover letter resume and proof of education (if qualifying with a degree) in PDF format. Applications that fail to include all necessary documents may be considered incomplete and may not be considered.

Applications will be reviewed for depth and breadth of experience and level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to undergo a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements including submission of all required attachments will not be considered. For questions regarding this recruitment please contact Human Resources at .

EQUAL OPPORTUNITY EMPLOYER

The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments management staff and policymakers. To support efforts of fairness and diversity City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. If a special accommodation is desired or if you would like to request this information in an alternative format please email the HR division at

FAIR CHANCE ACT

The City of South Pasadena is committed to providing fair opportunities to all applicants including those with a criminal history. Pursuant to the California Fair Chance Act we will consider qualified applicants with a criminal history. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of South Pasadena has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check you will have the opportunity to explain the circumstances surrounding the conviction provide evidence to mitigate concerns or challenge the accuracy of the background report. For more information about the Fair Chance Act please visit THE CITY

The City of South Pasadena (population 26047) is a charming community located only eight miles from downtown Los Angeles on the west side of the San Gabriel Valley. South Pasadena is known for its beautiful tree-lined streets stunning homes unique small businesses top-quality schools and a strong commitment to community. South Pasadena is also a full-service city with its own fire police and water departments.