Office Coordinator
Office Coordinator
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Job Description
Office Coordinator
Location: Denver CO
Reports To: HQ Culture Manager
Compensation:Pursuant to Colorado regulations if this job is performed in Colorado the compensation range is $17.84 - $24.54 per hour.
Job Type: Part-Time In-Person
Hours: Monday - Friday 8:00 AM - 2:00 PM (30 hours per week). Must be available for extended hours as needed for pre-scheduled events.
Position Summary:
This part-time position provides an exciting opportunity to support our office administration. Key responsibilities will include managing admin side such as supply ordering event preparation and vendor/building coordination. This role is perfect for a detail-oriented individual looking to gain practical experience in a fast-paced environment.
Cardinal Group Companies:
Cardinal Group Companies (CGC) is a premier real estate investment development construction marketing and management company specializing in the acquisition development and management of multifamily and student housing properties throughout the United States. The Office Coordinator will work with our People and Culture team and will have the opportunity to interact with a variety of business stakeholders including in operations investments marketing and real estate services including senior leadership. CGC emphasizes corporate impact and team member experience and offers opportunities to become involved in ESG DE&I and other initiatives and resource groups.
Responsibilities (Including but not limited to):
- Office Environment Oversight:
- Manage and maintain inventory of office and kitchen supplies including proactive ordering to ensure availability.
- Ensure the office kitchen and common areas are well-stocked organized and presentable.
- Prepare meeting rooms and common spaces for client visits internal meetings and company events.
- Event & Engagement Coordination:
- Assist in the planning coordination and execution of company events meetings and team member engagement initiatives within the HQ Office.
- Coordinate and place catering orders for meetings and events.
- Team Member engagement initiatives and communications including:
- Drafting and distributing company-wide communications including newsletters emails and flyers to keep team members informed and engaged.
- Assisting in the coordination and logistics of company town hall meetings.
- Assisting in social media committee ideation minor execution of media.
- Additional Team Member engagement initiatives and communications to include office events and recognition program announcements.
- Administrative & Document Management:
- Email management and oversight
- Process physical documents including obtaining signatures and ensuring proper handling (scanning sending etc.)
- Scan organize and electronically file/send documents and other materials with attention to detail.
- Manage all incoming and outgoing mail and packages (e.g. FedEx certified mail) including sorting scanning and distributing daily mail.
- Perform notary duties including verifying the authenticity of signatures administering oaths and certifying documents in accordance with state regulations.
- Vendor & Building Coordination:
- Serve as a point of contact for and coordinate with various office vendors (e.g. maintenance cleaning supplies).
- Support building management functions including team member and guest building access and addressing facilities-related inquiries.
- Other Duties:
- Additional support of People & Culture processes and systems as assigned.
- Perform other administrative tasks as assigned.
Qualifications:
- Location: Denver CO (This job does not allow for remote work)
- Education: High school diploma or equivalent required.
- Tech-Savviness: Proficient in Google Suite. Able to use a computer scanner/copier iPad etc.
- Organizational Skills: Strong organizational and time-management skills with the ability to prioritize tasks effectively and manage multiple responsibilities.
- Attention to Detail: Meticulous attention to detail especially when handling documents data entry and coordinating logistics.
- Communication Skills: Excellent written and verbal communication skills with a professional and courteous demeanor.
- Confidentiality: Proven ability to handle confidential information with discretion and professionalism.
- Proactive & Eager to Learn: A proactive mindset a strong desire to learn and a willingness to take initiative.
- Team Player: Ability to work effectively both independently and as a collaborative member of a team.
- Work Authorization: Must be legally authorized to work in the United States.
- Drivers License: must have a valid drivers license and liability insurance.
Preferred Qualifications (Nice-to-Haves):
- Previous experience in an administrative or office support role.
- Familiarity with HRIS systems or ticketing systems is a plus.
- Experience with event planning or coordination.
- Experience or interest in social media or photography.
- Customer service experience with the ability to interact professionally with team members clients and vendors.
- Ability to thrive in a fast-paced and dynamic environment.
- Notary Public: Must hold and maintain a valid Notary Public commission in the state of Colorado. Cardinal will pay for a notary license upon hiring if needed.
- Associates degree or some college coursework in business administration or a related field.
Work Environment:
The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbents work in an office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the Team Member is regularly required to use hands to finger type handle or feel and talk or hear. The Team Member is frequently required to stand; walk; reach with hands and arms and stoop or squat. The Team Member is often required to sit. The Team Member must be able to push pull lift carry or maneuver office products and supplies of up to twenty (20) pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.
Required Experience:
IC
Employment Type
Hourly
