Assistant Payroll Coordinator
Assistant Payroll Coordinator
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Job Description
Job Details
Description
Job Title: Assistant Payroll Coordinator
Reports To: Senior Accountant Budget Payroll and Tax
Job Type: Full time non-exempt
Job Location: University of Lynchburg
Job PURPOSE: Responsible for assisting with administration of payroll accounting for the University. Prepares processes and monitors exempt and non-exempt payroll records; reconciles payroll tax returns prepares and submits retirement benefits records and remittances; prepares and submits HSA records and remittances. Assists in maintaining fiscal salary budgets.
ESSENTIAL DUTIES:
- Support timely payroll preparation and distribution of earnings to all University employees as needed.
- Make adjustments to payroll records based on documentation and University procedures.
- Notifies employees and supervisors of processing dates for payroll.
- Process biweekly and monthly payroll hours all leave submitted to the current time and attendance system; resolves discrepancies.
- Prepares and distributes payroll accounting reports to appropriate administrative areas for decision making purposes.
- Maintains history files for all payroll reports and documentation.
- Supports guidance and interprets payroll policies to supervisors and other employees who are responsible for submitting payroll information.
- Assists with overseeing the federal and state government reporting requirements monitoring tax legislation and coordinate internal change requirements. Serves as a support liaison between the University and outside taxing agencies; assists with reconciliation of federal and state tax deposits tax deposit liabilities and requisitions checks for payroll deductions and employer fringe benefit contributions.
- Supports reconciliation of quarterly 941 reports Virginia taxation reports remote employee state tax registrations tax payments and required tax filing; and remote employee SUTA registrations and reporting.
- Provides support to Student Employment Coordinator and Payroll/Finance in tracking all NRA employees assigning correct tax status for additional taxation when required and supporting Finance with completing and filing required 1042s forms and reports.
- Serves as a supporting liaison between the University and outside government agencies and court systems for garnishments child support and tax liens. Receives garnishment summons court orders and tax liens as the Universitys official representative. Contacts employees concerning summons and counsels them about the withholding process. Maintains records on all required garnishments child support etc. and requisitions checks as necessary.
- Assists with verification of Universitys payroll provider transmittal of garnishment and child support remittance.
- Assists with required online pension file submission to and required ACH transmission of funding to the pension fund.
- Assists with required online file submission and funding of Health Savings Account funds each pay.
- Voids checks and issues manual checks as needed and makes related payroll accounting entries.
- Assists with general ledger mapping in Paycom and providing accounting adjustments to Senior Accountant- Budget Payroll and Tax.
- Coordinates and provides direction on student employment payroll preparation and processing with the Student Employment Coordinator.
- Balances payroll report totals each pay using spreadsheet applications and payroll software reports.
- Updates documentation of standard operating procedures.
- Performs other related duties as required.
EQUIPMENT USED:
Personal Computer
Calculator
Copy Machine
Telephone
Shredder
Printer
Scanner
MANUALS AND REFERENCES:
Payroll reference books and electronic sources
Retirement Plan Health Insurance References
Staff Handbook of Personnel Policies and Procedures
Computer Software Reference Books
ORAL OR WRITTEN REQUIREMENTS:
Excellent English-language oral skills for effective communication in telephone and interoffice contacts. Excellent English-language reading and writing skills for responding accurately to inquiries and drafting correspondence. Good mathematical skills necessary for balancing time cards deductions preparation of statistical reports and other assigned projects.
WORKING CONDITIONS:
The functions of this position are usually performed sitting but may involve some amount of time walking. Some amount of stooping kneeling bending lifting or carrying may be required. Tasks such as working at a computer keyboard involve extensive wrist and hand movements. Much contact with employees and the general public. The normal work schedule is 37.5 hours per week.
Qualifications
MINIMUM EXPERIENCE:
Five years progressively responsible experience in large-scale computerized payroll preparation required. Additional bookkeeping and/or accounting experience preferred. Must have demonstrated experience in use of electronic calculators and must be able to type accurately. Previous experience with payroll software applications is desirable. Must be able to communicate effectively within a university campus environment. Must be accurate self-motivated dependable possess good organizational skills and must maintain confidentiality of financial and personnel information. Must be proficient with spreadsheet software programs
MINIMUM EDUCATION:
An Associate or Bachelors Degree in Accounting Bookkeeping Business or high school diploma plus coursework in accounting and computer skills training.
The University of Lynchburg is committed to diversity within its community and welcomes applications from persons of color women Indigenous/aboriginal people of North America persons with disabilities the LGBTQIA community and others who may contribute to the further diversification of the University of Lynchburg community.
The University of Lynchburg is an equal opportunity employer.
Required Experience:
IC
Employment Type
Full-Time
