Administrative Assistant III

The Administrative Assistant III is an administrative and support position utilizing independent judgment and organizational skills to provide a broad scope of moderately complex administrative support to multiple teams in carrying out their operational responsibilities and objectives in a fastpaced environment. The incumbent takes independent actions with limited direct supervision and provides support on a number of fronts including but not limited to project management planning budget coordinating scheduling researching and problem resolution.

Qualifications :

Required:

• Associates Degree in Business Office Administration or related area or direct and equivalent work experience.
• 4 years of previous administrative assistant experience providing advanced support to multiple leaders and teams within an office environment.
• Strong Microsoft office product experience e.g. Outlook Teams Word PowerPoint Excel and Visio.
• Strong and effective written and verbal communications skills.
• Effective project support multitasking and organizational skills including time management and prioritization. Ability to succeed in a fastpaced office environment with multiple assignments and deadlines. Flexible and adaptable to change.
• Strong attention to detail with demonstrated accuracy.
• Ability to operate independently and make decisions by following procedures that may include ambiguity.
• High level of initiative effort and commitment to completing tasks efficiently while anticipating the needs of others.

Additional Information :

a.  Customer Service Provide support to team members customers vendors stakeholders and employees through friendly professional timely and accurate response to their inquiries.  Where situations allow provide problem resolution research and  interpretation of departmental procedures and provide recommendations that proactively support customer satisfaction.

b.  Time Data Management Accurately and effectively perform calendar management by resolving timing conflicts schedule meetings prioritize and manage multiple inquiries handle mail distribution and receipt.  Ensure all meeting materials are provided to participants and the necessary equipment is available.

c.  Budget Participate in the budget process for multiple departments to ensure timely completion including but not limited to planning data entry account reconciliation and the timely handling of bills with internal and external customers/vendors.

d.  Reporting Prepare and/or create error free moderately complex documents and materials in a timely manner for internal/external communications.  May maintain database(s) including the entry analysis and the gathering of information to produce reports.  Compile data from multiple sources and create sensible charts graphs and reports.  Exercise solid judgment/discretion in the collection and dissemination of sensitive/confidential information.  This could include confidential documents such as business plans legal actions personnel information etc.

e. Administrative Support Provide moderately complex administrative support to multiple departments including but not limited to submitting expense reports event planning catering requests coordination of travel arrangements ordering departmental supplies and assist with intradepartment documentation and file management.

f.  Project Management   Coordinate and define department projects with emphasis in planning managing resources communication of recommendations and may be responsible for leading project implementation.

g.  Other job duties as assigned.

An Equal Opportunity Employer

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