Executive Assistant and Program Manager

**This position is located in Fergus Falls MN. Relocation or commute required**

Join Our Team as Executive Assistant and Program Manager!

Lake Region Arts Council in Fergus Falls MN is looking for a motivated and experienced Executive Assistant and Program Manager to join our team. As a Executive Assistant and Program Manager you will play a vital role in helping artists and arts organizations in our region and ensuring efficient operation of the LRAC.

About Us:

Lake Region Arts Council (LRAC) serves the counties of Becker Clay Douglas Grant Otter Tail Pope Stevens Traverse and Wilkin in westcentral Minnesota. We are dedicated to supporting and promoting the arts in our region through grants programs and services that enhance the quality of life for all residents. LRAC is a nonprofit corporation governed by an 18member Board of Directors and we have 3 fulltime staff members. Our mission is to encourage and invest in the arts by providing funding fostering collaboration and advocating for the arts in our westcentral Minnesota communities.

The Executive Assistant and Program Manager Position:

This job is located in Fergus Falls MN. Relocation or commute is required and a hybird work schedule is negotiable. Tech equipment is provided. The job is fulltime and the compensation is $23$27 per hour depending on experience. The position is benefitted including health insurance and retirement vacation and sick leave. Work hours: 8 AM to 4 PM Monday through Friday occasional evenings and weekends.

Executive Assistant and Program Manager

Directly responsible to the LRAC Executive Director.

Specific Responsibilities:

Executive Assistant/Clerical

• Maintain office environment answer phones and emails process mail respond to inquiries about LRAC programs and services.

• Assist with the maintenance of the LRAC virtual and hard copy files and other clerical duties as assigned by the Executive Director.

• Assist with coordinating contracted staff who manage and maintain the LRAC Arts Calendar ArtsNews Artist Registry website and social media.

• Assist Executive Director in preparing and sending LRAC reports and proposals to funders.

• Assist Executive Director in implementing LRAC programs such as Annual Meeting and other public events.

• Prepare electronic Board meeting packets and send to Board members.

• Take minutes at the monthly LRAC meetings type file and send to Directors.

Public Relations:

• Coordinate the public relations strategy for LRAC including email newsletters and announcements press releases and other external communications.

• Convey a positive image of the LRAC to the public and to LRAC clients.

Artist Mentor Program Management:

• Coordinate and implement all phases of the Artist Mentor program

  • Contact all schools in the region

  • Create finalize and distribute application materials

  • Oversee student application process

  • Select jury sites and jurors

  • Schedule and conduct the jury sessions and final student selection

  • Pair selected students with mentors or learning experiences

  • Oversee completion of student and mentor reports and contracts

  • Keep accurate records of all processes

Artist Cohort Program Coordinator:

• Coordinate and implement all phases of the Artist Cohort program

  • Design and publicize the Artist Cohort Program in the region

  • Create finalize and distribute application materials

  • Oversee application process

  • Schedule and conduct the interviews and final artist cohort selection

  • Organize schedule and contract with individuals who will work with the cohort members

  • Guide cohort members to completion of program workshops counseling sessions artist opportunities and peer support

  • Oversee completion of reports and contracts

  • Keep accurate records of all processes

Any other functions pertaining to maintenance of a pleasant and efficient office environment as specified by the Executive Director.

Qualifications/Education: A relevant bachelors degree or equivalent experience.

Required Experience and Qualities:

• Computer skills including working knowledge of Microsoft Office Suite Google Suite Constant Contact HTML social media applications and others

• Experience in general office functions and procedures and ability to work with the public

• Excellent communication and organizational skills

• Program and event management preferred

• Ability to write standard business English

Please submit resum and cover letter and answer the supplementary questions. Application Deadline: Monday June 2 2025 by 5 pm CDT.