Payroll Specialist
Payroll Specialist
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$ 64966 - 91407
1 Vacancy
Job Description
About College of the Desert
The College of the Desert Desert Community College District enrolls approximately 15000 students each academic year with steady enrollment growth each year. College of the Desert embraces diversity in all forms and the right of all people to have access to quality higher education in a safe learning environment. Designated as a HispanicServing Institution (HSI) College of the Desert administers an array of student programs specifically focused on student support and helping students achieve their educational and career goals. As a twoyear college we offer Associates Degree for Transfer both in Art and Sciences Associates Degrees and Certificates across a wide range of disciplines.College of the Desert is a district that consists of leadership staff and faculty who are committed to enhancing our community through supporting the academic success of all of our students including students of color students with disabilities students who are first generation to college veterans students of all ages students with diverse socioeconomic backgrounds dreamers and students of diverse sexual orientation and gender expression.
When you join College of the Desert you can expect to be part of a diverse inclusive and collaborative community. We provide students with a rich and dynamic learning experience that embraces differences emphasizes collaboration and engages students in and out of the classroom. We are committed to ensuring that College of the Desert is a welcoming place for the success of all students.
Interested in learning more about College of the Desert and the Coachella Valley Visit the links below.
Who We Want:
College of the Desert is seeking individuals from a broad range of cultural heritages socioeconomic backgrounds genders abilities and orientations. As such we prioritize individuals who fully demonstrate their understanding of the community we serve the benefits of diversity in a professional and educational setting and values creating a culture that brings people together. A successful candidate will value working in a collegial collaborative environment that is guided by a commitment to inclusion student education and equity. An equityminded individual is a person who already does or has demonstrated the desire to:- Understand the importance of holding ourselves accountable as faculty staff and leadership for closing equity gaps and engaging in equitable practices;
- Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
- Encourage positive raceconsciousness and embrace human difference;
- Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
- Strategically build buyin and participation among colleagues for equityrelated initiatives.
BASIC FUNCTION
BASIC FUNCTION
Under the direction of the payroll supervisor perform specialized technical duties in the preparation and processing of payroll; prepare and maintain a variety of financial and statistical records reports and other documents as required.REPRESENTATIVE DUTIES
REPRESENTATIVE DUTIES
- Organize prepare monitor and generate payroll for all employees including but not limited to faculty classified temporary and student employees; review payroll employment forms and employment agreements for completeness accuracy and compliance with Federal regulations. E
- Prepare payroll input data for County data processing and receive County printouts and advise County of amendments changes or corrections; process forms; audit and balance computer printouts on Federal and State tax reports. E
- Review and process time reports submitted for accuracy; verify and enter necessary corrections adjustments or revisions to payroll as needed; review and audit colleagues work for accuracy; monitor and interpret timesheets to determine eligibility for benefits in accordance with collective bargaining agreements. E
- Read interpret and apply laws codes regulations and policies pertaining to payroll aspects of retirement systems (PERS and STRS) tax sheltered annuities (TSA) tax withholding benefit deductions wage attachments overtime and compensatory time and contract payment computation. E
- Update Districtwide employee records for taxes benefits union dues TSA 403(b) plans and other miscellaneous deductions. E
- Monitor interpret and determine eligibility for retirement systems; assign appropriate retirement codes. E
- Prepare payroll simulations as requested by employees.
- Calculate and process levies advances Workers Compensation garnishments and other adjustments as needed; calculate monitor maintain and input vacation sick differential pay and personal necessity leave. E
- Prepare balance and maintain various reports and records; prepare the balanced payroll report and submit to appropriate supervisor for review and approval; process W2 W4 DE4 and other forms. E
- Coordinate and maintain personnel/payroll system position control with county office. E
- Respond to inquiries regarding payroll; interpret and explain laws ordinances regulations policies and procedures; maintain current knowledge of federal and State laws and District policies and procedures related to payroll functions. E
- Communicate with District personnel to coordinate activities resolve issues and conflicts and exchange information; communicate with outside organizations as needed; respond to earning verification requests; assist with audits as needed. E
- Process direct deposit requests as assigned; analyze and maintain records and files for direct deposit authorization forms and registers. E
- Assist participants with enrollment monitor and oversee taxsheltered annuities (TSAs) and District 403(b) agreements for eligibility and compliance with IRS limitations; verify and maintain exclusion allowance forms. E
- Prepare management tools for managers and supervisors relative to sick leave vacation and other leaves of absence.
- Audit overtime and compensatory time records as requested
- Analyze prepare and present data for reporting and compliance including but not limited to Federal State County reports and reports as requested by management.
- Operate a computer calculator and related office equipment. E
- Attend meetings and trainings workshops as needed; assist in special payroll related projects and inquiries.
- Perform related duties as assigned.
MINIMUM QUALIFICATIONS
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE
Any combination equivalent to: an Associates degree in accounting finance or related field and four years of increasingly responsible financial recordkeeping experience including at least one year in a payroll function.EMPLOYMENT STATUS
EMPLOYMENT STATUS:
Classified Bargaining Unit Position
Classified Staff Range 13SCHEDULE & LOCATION:- This position is scheduled 40 hours per week/12 months a year.
- The schedule is Mondays Fridays 8:00 a.m. 5:00 p.m.
- The primary location is Palm Desert Campus.
- The schedule and location is subject to change based on District need.
REQUIRED DOCUMENTS:- RESUME:Must include length of employment (month/year start and end dates) for each employer.
- Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
- List of References: References should include at least two supervisors and two colleagues. Please include name title email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.
OPTIONAL DOCUMENTS:- College Transcripts(If applicable): Diplomas will not be accepted in lieu of the required transcripts.
FAQs:For additional information click here:Recruitment Frequently Asked Questions
PLEASE NOTE:- Employment is contingent on residence in California.
- Applicants must be authorized to work for any employer in the U.S.
- College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA.
Notice to all Candidates for Employment:
The Immigration Reform and Control Act of 1986 Public Law 99603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The Desert Community College District (DCCD) will not sponsor any VISA applications nor take over any VISA.
Employees must reside in California while employed with the Desert Community College District (DCCD).
California Public Employees Retirement SystemandCalifornia State Teachers Retirement System:
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with the DCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS) who accepts employment with the DCCD to perform service that requires membership in CalPERS is eligible to elect to continue retirement system coverage under CalSTRS
Disability Accommodations:
If you require special accommodations in the application and/or evaluation process please notify Human Resources at least two (2) business days prior to the job posting close or initial screening date by either calling or sending an email to .
Attendance Requirement:
All DCCD employees are required to report to work on a regular and consistent basis as scheduled to assigned job.
Campus Crime and Safety Awareness:
Information regarding campus crime and safety awareness can be found at
NonDiscrimination Notice:
The DCCD provides access to its services classes and programs without regard to national origin immigration status religion age gender gender identity gender expression race ethnicity color medical condition military and veteran status genetic information ancestry sexual orientation marital status physical or mental disability pregnancy or because they are perceived to have one or more of the foregoing characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.
California Fair Chance Act:
The DCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check if the DCCD is concerned about a conviction that is directly related to the job you will be given the chance to explain the circumstances surrounding the conviction provide mitigating evidence or challenge the accuracy of the background report.
Diversity Equity Inclusion and Equal Employment Opportunity:
The DCCD is committed to creating an academic and work environment that fosters diversity equity and inclusion (DEI) and equal employment opportunity (EEO) for all and ensures that students faculty staff and managers of all backgrounds feel welcome included supported and safe. Our culture of belonging openness and inclusion makes the DCCD a unique and special place for individuals of all backgrounds.
The DCCD is looking for equity and inclusionminded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic socioeconomic cultural disability gender identity sexual orientation and ethnic backgrounds present within our community. When you join the DCCD you can expect to be part of an exciting thriving equityfocused and inclusive community that approaches higher education with the lens of social justice and collaboration among students faculty staff managers and community partners. In deciding whether to apply for a position at the DCCD you are strongly encouraged to consider whether your values align with the DCCDs mission and goals for DEIA and EEO.
Additional Resources
- Americans with Disabilities Act (ADA)
- California Department of Fair Employment and Housing (FEHA)
- Job Accommodation Network (JAN)
- AP 7100 Commitment to Diversity
- COD Equal Opportunity Plan
- Department of Labors Office of Federal Contract Compliance Programs (OFCCP)
THE DCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Required Experience:
Unclear Seniority
Employment Type
Full-Time
