Academic Secretary
Academic Secretary
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Academic Secretary Wage/Hour Status: Nonexempt
Reports to: Academic Specialist Pay Grade: 2 (207 days)
Dept./School: SSISD Primary Schools Date Revised: 07/2019
Primary Purpose:
To provide clerical services for schools Academic Specialist and ensure efficient operation of schools special programs
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to proficiently use a personal computer and software (Microsoft Office 365 Suite others as assigned)
Effective organizational communication and interpersonal skills
Knowledge of basic accounting principles
Experience:
One to three years secretarial experience preferably in public education environment
Major Responsibilities and Duties (in no particular order):
- Coordinate internal and external meetings appointments events workshops seminars and special events and calendar for Academic Specialist (schedule parent meetings order substitutes for curriculum related events etc.).
- Maintain student and staff confidentiality in all circumstances; understand FERPA (Family Educational Rights & Privacy Act of 1974).
- Communicate effectively with a variety of district and community officials.
- Work as part of a team with ease and courtesy.
- Use common computer hardware (copier printer fax and scanner) and software (Microsoft Office 365 suite Word Excel One Drive etc.).
- Perform data entry efficiently and accurately.
- Perform general office duties such as answering telephone inquiries filing mail spreadsheets and journal entries on a daily basis.
- Strong communication interpersonal and organizational skills.
- Ability to work with minimal direct supervision.
- Provide services like typing proofreading editing and processing daily mail.
- Bookrooms meeting resources and consumables (coordinate with central office for receipt and accounting of maintain order of campus bookroom and literacy and professional libraries)
- Attend meetings recording and distribution of minutes.
- Work with frequent interruptions.
Reception and Phones
- Receive incoming calls take reliable messages and route to appropriate staff.
- Admit visitors to the building using remote door call system; greet and direct all.
- Understand and use public address system.
- Assist students teachers and parents as needed.
Records Reports and Correspondence
- Prepare written correspondence forms schedules or reports using personal computer.
- Prepare instructional materials meeting agendas and campus communication as requested.
- Maintain academic calendar of events.
- Maintain physical and computerized records including student RTI folders etc.
- Process new student records including requesting transcripts and records from other schools setting up cumulative folder and entering student data into appropriate databases.
Files
- Maintain all recordkeeping for special programs (504 LPAC and RTI plans; ARD accommodations).
- Coordinate appropriate documents for district assessment plan.
- Maintain records with a high degree of accuracy.
- Maintain the integrity of systems databases and office files.
- Prepare and circulate curriculum documents (PLC planning guides assessments etc.)
Accounting and Inventory
- Receive store and issue campus textbooks.
- Assist with coordination of faculty meetings and campus activities.
- Assist with campus budget preparation.
- Maintain inventory of fixed assets equipment and supplies.
Other
- Sort distribute or deliver mail and other documents.
- Administer medication to students check temperatures and notify parents of student illness in nurses absence.
- Lifting of textbooks curriculum materials and assessment deliveries to the Academic Specialist.
Equipment Used:
Personal computer and peripherals copier fax machine and calculator.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Lifting of textbooks and curriculum materials. Repetitive hand motions; prolonged use of computer.
Employment Type
Full-Time
