Administrative Assistant and Receptionist, Office Services (Part-Time) - University Advancement
Administrative Assistant and Receptionist, Office Services (Part-Time) - University Advancement
Posted on :
23-05-2025
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1 Vacancy
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Job Description
Scheduled Hours
20Position Summary
The Administrative Assistant and Receptionist Advancement Administration will report to the Senior Business Manager and is responsible for the West Campus reception desks and the administrative support of Advancement Administration operations. This position will work closely with and receive direction from the Administrative Coordinators for Office Services. This position is part of a team that is responsible for efficient and organized operations for over 450 staff in University Advancement.Job Description
Primary Duties & Responsibilities:
Reception and Safety
- Serve as one of the vital communication links for University Advancement internal staff and external visitors.
- Communicate professionally at all times greet and assist those who call or visit the University Advancement spaces.
- Serve on the Advancement building safety committee.
Conference Room Management
- Serve as the key contact for scheduling and managing 26 meeting rooms for University Advancement.
- Provide basic audio/visual support to select meeting rooms.
Office and Building Support
- Act as point of contact for support of several office management activities for all advancement staff such as updates to the directory shipping and mailing ordering business cards nametags letterhead supplies and facilities requests.
- Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
- Ability to travel to various on and offcampus locations
Physical Effort
- Typically working at desk or table
- Repetitive wrist hand or finger movement
- Occasional lifting (25 lbs or less)
Equipment
- Office equipment
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications:
Work Experience:
Skills:
Drivers License:
More About This Job
Preferred Qualifications
- Previous administrative experience within a university setting.
- Overall willingness to learn and understand the mission of Washington University.
This position is timelimited for up to one year.
Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
Work Experience:
Administrative (3 Years)
Skills:
Grade
G06HSalary Range
$17.87 $27.06 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including ones qualifications and performance equity with others in the department market rates for positions within the same grade and department budget.Questions
For frequently asked questions about the application process please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation please emailor call the dedicated accommodation inquiry number atand leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and if requested reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship.PreEmployment Screening
All external candidates receiving an offer for employment will be required to submit to preemployment screening for this position. The screenings will include criminal background check and as applicable for the position other background checks drug screen an employment and education or licensure/certification verification physical examination certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status fulltime equivalent (FTE) workload and weekly standard hours. Please visit our website at to view a summary of benefits.EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universitys policy to provide equal opportunity and access to persons in all job titles without regard to race ethnicity color national origin age religion sex sexual orientation gender identity or expression disability protected veteran status or genetic information.Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment fostering respect for all and welcoming individuals from diverse backgrounds experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.Employment Type
Part-Time
Key Skills
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