After-School Program Office Manager (2811)
After-School Program Office Manager (2811)
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Job Description
The Natick Public Schools Seeks an
AfterSchool Program Office Manager
for the 202526 SY
We invite you to explore a career with Natick Public Schools.
The Natick Public Schools educate approximately 5300 students from PreK through age 22. We are an innovative supportive and highperforming district whose outstanding staff provides high quality services for our diverse students and their families from Natick and Boston. Natick Public Schools is a community dedicated to all students achieving high standards in a safe trusting respectful environment where learning is exciting dynamic and engaging and where connectedness and belonging are valued and actively cultivated. We are home to families that speak almost 60 different languages and our student population is approximately 29% Students of Color and 71% White students. With a graduation rate of 97% and 90% of our students attending postsecondary schools we are proud of our commitment to excellence in educating students to be informed and successful citizens of a global world.
We enthusiastically welcome educators to our district who seek and thrive in a diverse environment that focuses on the whole child in a strengthsbased approach. Please partner with us in our mission to support the diversity of our school community promote and deliver equitable practices for all of our staff students and families and create meaningful connections that enable everyone to feel included and thrive.
Job Title
After School Program Office Manager
Location
Reports To
ASAP Director
Work days/FTE
193 days/ approx. 18 hrs/week or .4 FTE
Salary/Benefits
$24.88 to $33.91/hr based on education and experience paid personal time attendance incentive bonus
Benefits Eligible
No
JOB GOAL: Under supervision of the Director and Assistant Director provide administrative support to the ASAP Program a creative community serviceoriented environment.
QUALIFICATIONS
Education: High School Graduate or have a G.E.D.; Bachelors Degree preferred
Preferred Experience:
- Two years or more of experience working in an administrative or operational role.
- Strong attention to detail ability to work independently refine practices for efficiency maintain child family and staff confidentiality and communicate with all stakeholders with kindness and professionalism.
Skills:
- Demonstrated aptitude for work to be performed
- Candidates should have a passion for working with students families and colleagues
- Candidates must be flexible and collaborative
- Candidates must be able to multitask in a fastpaced supportive environment that nurtures student growth
Alternative degrees/experience may be substituted for the above at the discretion of the Superintendent if such a substitution brings a strong candidate forward.
TOOLS AND EQUIPMENT USED
- Phone intercom radios personal computer scanner copy machine calculator camera printers.
ESSENTIAL FUNCTIONS OF THE JOB (not limited to)
The information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
- Track record and verify staff absence/attendance reports.
- Collect and verify timesheets for entry into payroll system.
- Process tuition and sendpaymentsreminders.
- Ordering invoicing and billing/expense reconciliation.
- Track staff training and certification requirements.
- Batch enrollment of children and vendor confirmation for special events.
- Coordinatemonthly family newsletter.
- Scan records.
- Coordinate food orders for meetings and special events.
- Assess and improve on current systemsto increaseaccuracy and efficiency.
- Participate in leadership meetings take notes create agendas and highlight action items for follow up.
- General office support as needed.
- Treat all children families and staff with kindness and respect
- Maintain confidentiality regarding all information about program children families and staff
- Perform with accuracy thoroughness and followthrough
Any other relative duties as assigned.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee must be able to perform the essential functions of the job satisfactorily and if requested reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job absent undue hardship.
While performing the duties of this job the employee is regularly required to:
- remain in a stationary position for periods of time;
- operate a computer and other school/office productivity machinery (i.e. iPad copy machine computer printer assistive technology etc.);
- read material from a computer monitor as well as handwritten or printed matter with or without visual aids;
- position oneself to maintain files and access school/classroom/office materials;
- communicate with others so that information received and given is understood and accurately communicated;
- communicate and collaborate effectively with students parents and other staff members in person via video conference on the telephone and/or in writing;
- observe details at close range
- in the school setting ensure the safety of students;
- multitask and meet multiple demands from several people;
- maintain a pace that is rapid and dynamic multitask oriented with short notice/changing deadlines
- the noise level in the work environment is quiet to moderate
SELECTION GUIDELINES
- Formal application
- Rating of education and experience
- Oral interviews
- Reference check
- Strong record of work performance in current and previous roles required
- Successful completion of Criminal Records Check (C.O.R.I.) Sexual Offender Record Check (S.O.R.I.) and fingerprints.
The Natick Public Schools do not discriminate on the basis of age race creed color religion nationality sex sexual orientation gender identity disability pregnancy and pregnancyrelated conditions physical and intellectual differences immigration status homeless status or any other class protected by law.
Date Updated:5/12/25
Required Experience:
IC
Employment Type
Part-Time
