Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Overview
We are looking for an Executive Assistant to support our CFO and Executive team with essential administrative and front office duties. This role includes answering and screening phone calls greeting clients and visitors coordinating meetings and events. The ideal candidate will be highly organized detailoriented and able to multitask in a fastpaced environment while providing exceptional support to the executive team.
Responsibilities
- Serve as a professional representative of the CFO and executive team fostering strong relationships with internal teams board members and external stakeholders.
- Provide highlevel administrative support to executives by assisting with special projects managing priorities and ensuring timely followup on key tasks.
- Compile organize and distribute information and materials needed for meetings with staff clients and external partners.
- Prepare and reconcile expense reports in accordance with company policies.
- Manage general office operations including ordering supplies maintaining inventory and ensuring office spaces remain organized and functional.
- Act as a key point of contact for executives by managing calendars prioritizing communications and keeping them informed of upcoming commitments and responsibilities.
- Receive and triage incoming communications (emails calls memos) on behalf of executives determine relevance and summarize or redirect as appropriate.
- Offer hospitality and support to guests fostering a professional and welcoming office environment.
- Perform other general administrative tasks and other responsibilities as assigned by the executive team
Qualifications
Education and Experience:
- High school diploma required bachelors degree in business administration or related field preferred.
- Prior experience supporting a Chief Financial Officer (CFO) or other senior executives within a finance organization preffered
- At least three years of related experience required
Knowledge/Skills/Competencies:
- Exceptional verbal and written communication skills.
- Strong organizational and timemanagement abilities with a proven track record of efficiently handling multiple projects and priorities.
- Comfortable in fastpaced highpressure environments while maintaining a collaborative and teamoriented approach.
- Deep understanding of office administration practices clerical processes and effective recordkeeping systems.
- Highly proficient in Microsoft Office Suite (Word Excel Outlook PowerPoint) and quick to learn new tools and technologies as needed.
Employment Type
Unclear
