Administrative Assistant

Information:
Jersey College is an institution of higher learning with a vision to be nationally recognized through our dedication to excellence and innovation in nursing education while offering pathways for professional growth. Since our founding Jersey College has graduated over 9000 nurses.

Job Title: Administrative Assistant/ Receptionist

Job Responsibilities:

• Student Routing
• Filing
• Report
• Answering all incoming calls from multiline switchboard
• Transferring/routing all calls taking messages as needed
• Assisting all applicants and students (on the phone and inperson) with basic campus information
• Greeting visitors and prospective students
• Providing administrative support as needed (faxing filing basic word processing etc.)
• Processing incoming/outgoing mail and courier packages
• Entering all data from phone inquiries into the system (e.g. name addresses and programs of interest)
• Compiling all admissions documents for students folders prior to enrollment
• Filing other pertinent information into student files including transcripts
• Maintaining student files on an ongoing basis to ensure completeness
• Identifying required supplies and coordinating placement of orders
• Proctoring entrance examinations
• Maintaining test and interview schedules for management and admission representatives
• Receiving and processing all cash and credit card payments from customers
• Compiling weekly reports
• Developing reports
• Compiling all admissions documents for students folders prior to enrollment
• Filing other pertinent information into student files including transcripts
• Maintaining student files on an ongoing basis to ensure completeness including ensuring that electronic copies of students records are produced
• Perform other duties and responsibilities as assigned

Preferred Qualifications/Competencies

• One (1) year of related experience and a High School diploma/GED
• Proficiency in Microsoft Word and Excel
• Excellent organizational analytical and problemsolving skills
• Exceptional customer service listening and teamwork skills

NONDISCRIMINATION POLICY
Jersey College does not discriminate on the basis of race ethnicity sex gender identity religion sexual orientation national origin physical or mental disability age or military veteran status (Protected Status) and prohibits discrimination or harassment based on a Protected Status in any education program or activity that it operates as required by the Age Discrimination Act Section 504 Title II Title III Title VI Title VII Title IX and their regulations and other federal and state regulations and guidelines that prohibit discrimination harassment and retaliation against a Protected Status including in admission and employment.

Inquiries about the Age Discrimination Act Section 504 Title II Title III Title VI Title VII or Title IX may be referred to Jersey Colleges Title IX Compliance Coordinator and Civil Rights Compliance Coordinator the U.S. Department of Educations Office for Civil Rights or both. Jersey Colleges Title IX Compliance Coordinator and Civil Rights Compliance Coordinator is the Director of Institutional Effectiveness who may be contacted at the following: 546 U.S. Highway 46 Teterboro NJ 07608;; ; or

Jersey Colleges nondiscrimination policy and grievance procedures can be located within the College Catalog (available at under the sections entitled Civil Rights Policies and Title IX and VAWA Policies.