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Job Specific Working Conditions:
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Area Office Administrator I
Summary: This position provides administrative support enabling the Young Life field ministry area office to function an organized and efficient manner.
Essential Duties:Written and Verbal CommunicationAnswer correspondence do filing and prepare mailings. Answer phones.Respond to voicemail email and phone calls in a timely and professional manner.Gather articles pictures layout production mail etc. for newsletter from area staff. Create club/event postcards flyers and/or maps. Send prayer emails and monthly updates. Send personal support mailings. Create and maintain area MSite. Send thankyou letters to donors. Interact with area office assistant area directors area committee volunteer team leaders and leaders with area.AdministrationProcess and track donations.Maintain donor and leader databases ensuring that leader forms driver questionnaires and criminal background checks are uptodate.Manage monthly expenses and budgets including area bank account records FDT area and staff expense reports.Accounting: pay bills submit bank account records/purchase card expenses and donations and make copies evaluate financial monthly status and update FDT each month. contact databases including the following:
Update area donor database on a regular basis.Enter club card data into kid database.Update parent database.Maintain newsletter recipient list.Create and maintain banquet invitation list.Update contact in Palm/Outlook.Update email distribution lists: club kids campaigners committee leaders and prayer partners. Resource for Regional Administrators
Track and report vacation sick and personal days for eligible area staff.Submit timesheets for hourly staff.Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval. Administration area meetings including:
Area Staff MeetingsArea leadership meetingsArea committee meetings Track participation payments health forms and how much each kid has earned in fundraisers.Send letters to parents about camp signups itineraries and health forms.Responsible for fundraiser marketing.Construct and distribute camp brochures.Communicate with camp regarding camp contracts R2 deposits Aforms housing request forms and 10day callins. Marathon/Auction
Create invitations banquet sponsor packet table host packet banquet program and donor cards.Track guest list table sponsors RSVP list and donations received from banquet.Coordinate with table hosts about their invitation lists.Mail invitations.Send thank you notes to banquet donors.Track table sponsors.Provide training to area office assistant area directors area committee volunteer team leaders and leaders with various items processes and applications related to field administration.
Working Conditions:Office Environment
Education:High school education or its equivalent.Associates degree preferred.Ongoing education encouraged.Experience Required For The Job:Previous administrative assistant experience preferred.Ability to type 55 to 60 words per minute with few errors.Proficiency in Microsoft Office Suite (which includes Word Excel Outlook and PowerPoint).Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.Good grammar skills and strong written and verbal communication skills.Ability to maintain confidentiality.Basic accounting skills.Detail oriented multitasking ability.Proven relational skills with both kids and adults.Initiative with developing processes/systems around events data organization and maintenance.Great customer service skills.
CA08 Metro Admin
