Executive Secretary (D0512)
Executive Secretary (D0512)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 52996 - 56295
1 Vacancy
Job Description
Title: Executive Secretary (D0512)
State Role Title: Admin and Office Spec III
Hiring Range: $
Pay Band: 3
Agency: Department of Juvenile Justice
Location:5th Dist. CSU Suffolk
Agency Website: Type: General Public G
Job Duties
It is the policy of the Commonwealth to foster a culture that demonstrates the principles of civility diversity opportunity and inclusion.
Commonwealth positions offer a competitive benefits package which includes: Fourteen (14) paid holidays Paid and Unpaid Leave (Vacation Sick Family Personal Parental and FMLA) Health and Dental Insurance Short and LongTerm Disability Employee Assistance Program (Counseling) Flexible Spending Account and Life Insurance.
The Virginia Department of Juvenile Justice (DJJ) is committed to excellence in public safety by providing effective interventions that improve the lives of youth strengthening both families and communities within the Commonwealth.
The Executive Secretary will support the mission and organizational objectives of the Department by providing essential administrative support to the Court Service Unit Director and staff. Provide supervision of administrative support staff and serve as a member of the CSU leadership team. Ensure the proper application of all relevant policies and procedures according to departmental state local and judicial requirements.
Minimum Qualifications
At a minimum selected candidates must possess the following:
Working knowledge of office practices and procedures
Working knowledge of manual and automated filing systems
Experience in data entry typing correspondence and transcribing
Proficiency in the use of Microsoft Office software to include Word and Excel
Knowledge of the budgetary process
Knowledge of confidentiality issues and human resources practices
Knowledge of office management and supervision principles
Ability to read interpret analyze procedures skills in time management
Experience operating a multiline telephone system fax machines; copiers and printers
Ability to communicate effectively both orally and in writing to public community service providers and staff
Knowledge of state procurement processes
Ability to interact with other DJJ support entities in support of the unit
Additional Considerations
Additional considerations include the following:
Considerable experience in a professional office environment
Experience working with human resources
Experience working with procurement
Office management/supervision experience
Knowledge of specific departmental software and programs BADGE YASI et al)
Special Instructions
You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.
Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the positions closing date. Applications received after the closing date will not be considered. Documents sent through postal mail email or fax will not be considered.
Applicants are encouraged to be specific regarding jobrelated knowledge skills and abilities.
You will be provided an email confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application. Status updates will not be provided via telephone or email.
Background & Preemployment Screenings:
Selected applicants are subject to a background investigation and preemployment drug screen. Investigations may include fingerprint checks (State Police FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.
Preemployment medical screenings are required for some DJJ positions.
Driver License:
A valid drivers license is required of DJJ employees to operate a stateowned or leased vehicle.
Supplemental Questions:
You may be required to respond to positionspecific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.
Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card) it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.
DJJ Welcomes Veterans:
DJJ is committed to recruiting hiring and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military National Guard or Reserve. If applicable please submit form DD214 with your state application.
The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore applicants must be a citizen or national of the U.S. a Lawful Permanent Resident or an alien authorized to work.
Reasonable Accommodations:
Reasonable Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.
Equal Opportunity Employer:
The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race sex color national origin religion sexual orientation gender identity age veteran status political affiliation genetics or disability in the recruitment selection and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility diversity opportunity and inclusion.
Contact Information
Name: Carolyn Brown
Phone: email only
Email:
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Employment Type
Full-Time
