Registration & Scheduling Specialist

*Practice opening end of July 2025*

Essential Responsibilities including but not limited to:

1. Registers all new and established outpatients upon arrival verifying collecting copayments and updating required information where needed. Is responsible for collecting and dataentering information with high degree of accuracy.
2. Statuses all appointments at the time of checkin. Confirms that all appointments are statused by the end of the business day to ensure that all appointments may have appropriate charges posted. Enters all future appointment requests and indicates patient preferences or exclusions for dates and/or times. Schedules multiple appointments in the proper sequence and within appropriate time frames.
3. Regularly rounds with patients in waiting areas and provides patients with status updates as they relate to appointment wait times and changes.
4. Monitors patient waiting areas for cleanliness and appearance.
5. Works collaboratively with the Access Center at LHMC to schedule patients and create access. Meets established department productivity standards.
6. Works on the scheduling work queues and recall lists by calling patients to set up appointments.

Required Qualifications:

• High School diploma or GED required.
• 01 years related work experience required.
• Experience with computer systems required including web based applications and some Microsoft Office applications which may include Outlook Word Excel PowerPoint or Access.

Competencies:
Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.

Problem Solving: Ability to address problems that are varied requiring analysis or interpretation of the situation using direct observation knowledge and skills based on general precedents.

Independence of Action: Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.

Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.

Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff patients families and external customers.

Knowledge: Ability to demonstrate full working knowledge of standard concepts practices procedures and policies with the ability to use them in varied situations.

Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas identifying issues and respecting team members.

Customer Service: Ability to provide a high level of customer service to patients visitors staff and external customers in a professional serviceoriented respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Social/Environmental Requirements:

• Work requires close attention to task for work to be accurately completed. Intermittent breaks during the work day do not compromise the work.
• Work routine is fairly consistent but employee needs to be able to use judgment to respond to events several times a week.
• No substantial exposure to adverse environmental conditions

Health Care Status: Position facilitates the process that may impact patient access to services.

Sensory Requirements:
Close work (paperwork visual examination) Color vision/perception Visual monotony Visual clarity <3 feet Conversation Telephone.

Physical Requirements:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying lifting pushing pulling objects. Sitting most of the time with walking and standing required only occasionally
This job requires constant sitting Fine Manipulation using both hands Keyboard use. Rarely there may be Power Grasping using both hands Pushing/Pulling using both hands.

Shift Variable including w/e

40 hours/ fulltime