Executive Assistant for Business and Finance

EVANGEL UNIVERSITY

EXECUTIVE ASSISTANT TO THE VP OF BUSINESS AND FINANCE

JOB TITLE: Executive Assistant to the Vice President Business & Finance (VPBF)

REPORTS TO: VP for Business & Finance/CFO

CLASSIFICATION: Fulltime / Salaried Exempt

JOB SUMMARY:

The Executive Assistant provides highlevel administrative support to the Business and Finance office. The Executive Assistant will manage various administrative duties and handle multiple incoming issues and concerns addressed to the VPBF and overall Business and Finance office with discretion and judgment.

DUTIES & RESPONSIBILITIES:

Executive Admin Duties with CFO:

• Perform a broad range of executivelevel administrative functions as well as complex technical administrative support work including preparation of routine and advanced correspondence receiving visitors screening phone calls and processing various bank and legal documents.
• Manage the VPBFs schedule including managing calendar and noting deadlines.
• Convey the VPBFs response instruction or message to other departments or persons as instructed.
• Work closely with the VPBF to manage and coordinate activities and daytoday operations of the VPBFs Office and portfolio of departments.
• Handle confidential and nonroutine information.
• Assist with meetings and notes for Board of Trustee committee meetings specifically for the Operations Committee and the Audit Committee.
• Other duties as assigned.

Executive Admin Duties for Business and Finance Office:

• Act as the liaison for property and liability insurance for the University including assistance with annual renewals ensuring all forms and policies related to liability are being documented and followed and assisting with claim processes and documentation.
• Process driver approvals for the University including acquisition of motor vehicle records as required. Actively maintain accurate records of approved drivers.
• Executive Admin Duties for Business and Finance Office:

Executive Admin Duties for Business and Finance Office contd:

• Maintain records of all University legal documents including contracts insurance policies investments and property documents.
• Administrate process requests and train employees approved to use an Evangel credit card for travel and various purchases.
• Understand and explain University policies when necessary.
• Perform banking functions as requested.
• Other duties as assigned.

QUALIFICATION CRITERIA:

Knowledge:

• Promotes the mission vision and identity of Evangel University.
• Respects the institutions relationship to the Assemblies of God.
• Exhibits strong people skills with a desire to serve Evangel University staff faculty and students.
• Selfmotivated to take initiative work independently and make decisions.
• Active Christian faith with a disciplined life and aservant spirit characterized by courtesy cooperation consistency and collaboration.
• Ability to communicate effectively with students parents faculty staff donors suppliers and other constituents.
• Ability to work well under pressure and multitask with many daily interruptions.
• Exceptional organization skills.
• Excellent written proofreading and verbal communication skills.
• Trustworthy preservation of confidentiality in the management of conversations records and financial data.
• Good work attendance record and time management skills.

Experience:

• Minimum of five years of executive administrative experience required.
• Postsecondary education preferred.

Skills:

• Demonstrated competence using Microsoft programs including Word Outlook Excel Teams and PowerPoint
• Basic knowledge of budgets accounting and math skills.

Office and Equipment/Software Used:

• Outlook Microsoft Word Excel Power Point and Teams
• Various EU computer software programs i.e. ADP CAMS EMS online banking software

Evangel University is an equal opportunity employer participating in the EVerify program.