Manager, Event Design & Operations

About The Position 

We are seeking a highly organized and missiondriven Event Design and Operations (EDO) Manager. This fulltime exempt position reports to the Director of Event Design and Operations and works in close collaboration with the Schools Team.  The EDO manager is responsible for achieving at least a 90% satisfaction rate on logistics from attendees securing positive feedback from Foundation programming partners on midyear surveys regarding planning efficiency and communication and ensuring all events are delivered on time and within budget and strengthening a shared sense of ownership across the network for all student outcomes. The ideal candidate is passionate about K12 public education and thrives in a dynamic fastpaced environment. They bring strong critical thinking problemsolving and communication skills and are comfortable managing complex projects and engaging with highlevel stakeholders. Experience with event planning and crossfunctional coordination is essential.  The EDO manager is part of the Event Design and Operations (EDO) team which provides comprehensive planning and execution support for eventswhether inperson virtual or hybridacross multiple teams. Our mission is to ensure consistent highquality event delivery from start to finish. As a detailoriented and collaborative team EDO partners closely with internal stakeholders to offer strategic guidance and manage logistics communications financial processes and program evaluation for key events. 

Responsibilities 

1. Strategic Planning & Program Design Partnership 

• Lead the planning and execution of highimpact KIPP events and programs with a commitment to excellence. 

• Collaborate with programming directors to cocreate the vision annual strategy and goals for cohortspecific learning experiences. 

• Develop detailed project plans aligned with programming leads objectives. 

• Set agendas and lead planning calls to identify gaps align on program strategy and ensure cohesion across workstreams. 

• Facilitate and support cohort team planning meetings to drive clarity and execution. 

• Provide thought partnership to session designers and hold stakeholders accountable to timelines and deliverables. 

2. Event Operations Logistics & Communications 

• Manage all aspects of event logistics including setup registration session execution onsite support offsite activities and event breakdown. 

• Lead communications for each event including programming agendas logistical details instructor and participant communications and supporting documents (e.g. prereads handouts binders). 

• Oversee coordination with external vendors (hotels catering transportation etc.) ensuring services are contracted executed smoothly and aligned with event needs. 

• Review edit and produce highquality event materials. 

• Manage virtual programming components such as webinars conference calls and engagement on KIPP Share. 

• Print pack and ship instructionallyrelated materials as needed. 

3. Budget Evaluation & Knowledge Management 

• Lead financial planning and monitoring processes including budget setting expense tracking invoice coding and contract processing for programmingrelated activities. 

• Create and distribute postevent evaluations including participant instructor and internal team surveys. 

• Conduct qualitative and quantitative data analysis to generate insights that inform program improvement. 

• Participate in afteraction reviews and support team learning. 

• Maintain systems for internal knowledge and resource management. 

• Support team operations including supplies materials inventory and special projects as needed. 

Qualifications :

Skills and Mindsets 

• Mission and Student Focus: Demonstrates passion and commitment to KIPPs mission and possesses the desire and ability to uphold KIPPs core values (Focus on Excellent Results Collective Impact and Courageous Action)  

• Achievement & Outcomes Orientation: Demonstrated record of cocreating ambitious goals with their managers and driving toward desired outcomes; Effectively monitors progress toward goals for multiple workstreams; Leverages understanding of an organizations operating model structure and core operational process to effectively drive work to achieve goals; effectively works through direct reports and peers to follow through on commitments ensuring others do the same. 

• Effective Teaming & Stakeholder Management: Leads successful stakeholder management accounting for varied perspectives when gathering feedback; builds coalition by prioritizing enduser experiences building trusting relationships and effective communications; able to identify and remove barriers to working across teams;Maintains a positive serviceoriented mindset; Demonstrated professional finesse that will allow you to successfully handle the unique and ever evolving needs of our facilitators (many of whom are high profile) and attendees. 

• Effective Work Management: Effectively drives work they own through clear action planning. Manages time effectively around competing priorities. Skilled in creating and executing project plans through partnership with stakeholders and effective delegation to achieve intended results on time. Skilled in knowledge oriented execution focused and an ability to see the big picture while managing every detail 

• Strategic Decision Making and Agile Problem Solving: Effectively uses data to inform work streams especially to handle the curveballs and the unknown; accurately synthesizes key findings from data analyses and can effectively communicate the data synthesis to inform actions decisions and solutions. 

• Continuous Learning: Engages in the work of personal development at working knowing that personal development is ongoing and vital to their personal and professional success; hold themselves accountable to evolving growing learning and unlearning in ways that improve results for students adults and the larger community. 

Experience and Qualifications 

• Education Bachelors degree preferred but not required 

• 35 years of experience managing inperson and/or virtual events preferred. 

• Experience in customer service role preferred.     

• Previous project management experience preferred. 

• Proficiency with Survey Monkey Qualtrics Cvent Zoom and Microsoft Office Suite. 

Additional Information :

Work Conditions 

• Fulltime Exempt position 

• Travel requirements: up to 30% 

• May require occasional heavy lifting (up to 50lbs) or physical setup of materials and equipment for events or programming. 

• Position includes some evening or weekend work as determined by the nature of the role (e.g. evening events weekend conferences or special projects). 

• Flexibility in scheduling is expected to meet programmatic or eventrelated needs outside standard business hours. 

Location 

It is preferred but not mandatory for this role to be based out of a KIPP Foundation office. This role has the option of working from a remote office fulltime. KIPP Foundation offices are in NYC and Chicago. 

Compensation and Benefits 

In compliance with local law we are disclosing the compensation or a range thereof for roles in locations where legally required. Actual salaries will vary based on several factors including but not limited to external market data internal equity and relevant experience. The salary range for this position is $80000$95500. In addition KIPP Foundation provides a variety of benefits to employees including: 

• 25 holidays for 18 days additional flexible PTO days (flexible PTO increases to 23 days for years 3 and 4 and to 28 days for years 5). 

• 100% paid parental leave 

• 100% coverage of the premium for employee and 75% for employee familys medical/dental/vision plans. 

• Wellness benefits such as fitness reimbursements discounted tickets to theme parks/attractions backup care support for children and adults/elders and our employee assistance program 

• Finance Security benefits include such as a 401K retirement plan with 4% match employersponsored legal plans life/disability insurance and flexible spending accounts 

KIPP Foundation embraces the opportunity to build a workforce that reflects the diversity of the students and communities with whom we work and the world thats around them. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit without regard to race color religion national origin gender sexual orientation gender identity or expression age mental or physical disability and genetic information marital status citizenship status military status protected veteran status or any other category protected by law. 

Remote Work :

Yes

Employment Type :

Fulltime