Office Services Assistant (Temporary to Permanent)
Office Services Assistant (Temporary to Permanent)
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1 Vacancy
Job Description
Description
Who We Are:
Lowenstein Sandler is one of the most sophisticated law firms in the United States with over 375 lawyers and 300 business services professionals serving clients from offices in New York New Jersey Palo Alto Washington DC and Utah. Our primary administrative offices are located in Roseland New Jersey where we are consistently ranked among the best places to work. We recruit candidates who seek a collaborative entrepreneurial culture that prioritizes our clients our colleagues and the communities where we work and live. Committed to career development and to a diverse and inclusive workplace the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
Under the direction of the Office Services Manager the Office Services Assistant is responsible for a variety of tasks.
Essential Job Requirements:
Mailroom services to include:
- Sorting and delivering of incoming mail and packages
- Packaging and processing outgoing overnight mail (i.e. Fedex UPS etc.) to meet client deadlines
- Maintaining all mail carts and mail sorter bins
- Maintaining all mail equipment in good working order
- Scheduling of outside messenger services as required
- Coordinating inhouse messenger services (daily bank/post office and firmrelated errands)
Duplication services to include:
- Completing print copy and scan projects to meet client deadlines
- Maintaining all duplication equipment (copy machines binding equipment etc.) in working order
- Scanning/printing service as required
- Scheduling of outside copy services as required
Facilities projects to include:
- Participating in office and furniture setups/moves
- Participating in event preparation/breakdown
Supply services to include:
- Stocking supply room
- Stocking copy rooms and printer areas with copy paper and supplies
- Setting up supplies in new attorney offices
Cognitive Skill Requirements:
- Reading of documents both hardcopy and electronic version. Documents may be memoranda emails instructions directions etc.
- Detailed work entering of data into computer database accurate filing and distribution of correspondence.
- Confidentiality must keep firmrelated matters in confidence at all times.
- Verbal communication must be able to effectively communicate with internal client base to respond to needs requests and provide status as needed.
- Customer contact internal client base must have a professional demeanor and appearance.
- Constant interruptions flexibility with work tasks and flow is essential.
Physical Skills Requirements:
- Lifting mail packets to put into mailcart lift out of cart to deliver.
- Carrying of mail packets to different departments.
- Pushing mail cart.
- Standing on feet for long periods of time to complete copy projects.
- Lifting and moving heavy boxes.
- Moving furniture.
- Strong sensory abilities appropriate for the position.
Skills Knowledge and Abilities:
- 2 years of Office Services experience in a large firm/company
- High School Diploma or equivalent.
- Valid drivers license with good driving history.
- 1 2 years general office clerical experience preferably in a law firm.
- Ability to interact effectively with internal client base upholding a professional demeanor at all times and demonstrating an attitude of cooperation.
- An orientation to customer service and able to work in a team environment.
- Maintain a reliable attendance record. Arrive to work in a timely manner and observe prescribed work break and meal periods.
- Be familiar with and adhere to all firm policies and procedures.
Office Location: Roseland NJ (100% onsite)
Schedule: Department is covered between 11:00 a.m. & 7:00 p.m. (Work hours are varied and may include overtime.)
Amount of Travel Required: Miscellaneous bank post office and local messenger runs as needed.
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition veteran status gender identity genetic information or any other characteristic protected by federal state or local law.
Employment Type
Full-Time
