Administrative Specialist

Position: Administrative Specialist (40 hours/week)

Department: Administration/Corporate Office

Location: Como Park (St. Paul) Campus

Overview:

The Administrative Specialist supports the efficient functioning of the Corporate Office including managing meeting schedules and preparing materials maintaining accurate records providing general office management and giving administrative support to executive leadership. Some evening and occasional weekend hours required.

The posted pay range of this hourly position is$24 to $ actual rate of pay offered within this range may depend on several factors such as FTE skills knowledge relevant education experience and market conditions. Additionally our organization values pay equity and considers the internal equity of our team when making any offer. Hiring at the maximum of the range is not typical.

Duties:

Coordinate meeting arrangements and hospitality; handle technology aspects of meeting logistics; draft routine correspondence and meeting minutes; prepare committee and board meeting materials; proofread documents; coordinate and prepare mailings (including mail merges); greet and assist office visitors; maintain church delegate board and committee member records; follow up with constituents to answer questions or gather information; assist with events; manage reservations for meetings and events; anticipate needs by staying on top of schedules; and provide office management (monitor supplies assist with copier issues sort mail etc.). Directly support the President/CEO CFO Vice President of Communications & Stewardship and Director of Community Services.

Is this job for you

The Administrative Specialist role could be a great fit if you are as organized as you are adaptable and as detailoriented as you are bigpicture aware. If you create spreadsheets for fun have colorcoded systems for most everything in your life find deep satisfaction in crossing things off a wellstructured todo list and thrive as the behindthescenes force making everything work please apply for this opportunity!

Qualifications:

Degree in Office Administration or Administrative Services preferred. 3 years executivelevel support experience required. Critical thinking skills essential. Expertlevel skills with MS Office Suite including mail merges. Superior spelling grammar and proofreading skills as well as meticulous document formatting and attention to details. Ability and desire to follow established procedures. Ability to meet overlapping deadlines. Friendly confident helpful calm and patient demeanor. Professional presence. Familiarity with database maintenance (e.g. entering and updating records exporting lists) helpful.

Note: No phone calls or dropins please. Position open until filled.

This fulltime position is eligible for the comprehensive benefits package.

About: Lyngblomsten is an awardwinning Christian nonprofit organization serving older adults through healthcare housing and communitybased services since 1906. Join our team touch lives and make a difference! Learn more at .

Lyngblomsten is an awardwinning Christian nonprofit organization serving older adults through healthcare housing and communitybased services since 1906. Join our team touch lives and make a difference!

Lyngblomsten does not discriminate in employment on any basis protected by law. Please tell us if you require any special arrangements during the interview process. Upon conditional job offer of employment all applicants will be subject to a State of MN background study.

We offer competitive pay and outstanding benefits paid training and scholarship opportunities.

Our benefits package shows how invested we are in our employees. At 30 hours a week you are eligible for:

• Low employee cost Medical and Dental
• HSA account plus an employer contribution
• Free Employee Life Ins. and LTD insurance
• 200% match of your 2% contribution to a 403B after 1 year
• Flex/PTO starting at 4.62 hours earned per 80 hours. (Up to 3 weeks the first year)
• ShortTerm Disability Earn 56 hours per year

Lyngblomsten is an equal employment opportunity organization and affirmative action employer. Minority Disability Veteran LGBTQ.