Executive Assistant - Wholesale Bank

ING Australias most recommended bank are recruiting an experienced CSuite level Executive Assistant to support our Head of Wholesale Banking in Sydney.

This role supports a key executive during a period of huge growth for our Wholesale Bank. You will be responsible for activities such as diary management meeting planning email management coordination and preparation of presentations and documents coordination of international and domestic travels and associated visit agendas. In addition this role will ensure effective support of the meeting governance framework for the Executive with a clear cadence of key meetings in place which are supplemented by accurate documentation.

You will play a pivotal role in supporting our Head of Wholesale Banking to effectively lead the function to deliver on strategy and priorities. As such we are looking for an experienced Executive Assistant with high levels of attention to detail and the ability to build trust and loyalty with the executive you support as well as foster an environment of positivity.

If you enjoy being part of a growth business and seeing the impact of your work making a material difference this would be an excellent role for you.

Ready to make an impact

What youll do

• Effective email and diary management with limited direction and a strong awareness of current WB and business priorities
• Event and meeting planning to effectively utilize the Executives time linked to current priorities
• Support governance and documentation (agendas and minutes) for the regular cadence of meetings for the Executive to support team effectiveness. Meetings typically include regular 1:1s with direct reports leadership team meetings townhalls etc.
• Preparation of quality presentations reporting and information management (including monitoring of staff leave and key dates) with an appropriate awareness of the treatment of data demonstrating a strong eye for detail
• As required provide support on WB logistics and travel coordination (including liaison on detailed program planning) for the Executive as well as for Executives and Senior leaders visiting from Global (hosted by the local Executive)
• Maintain confidentiality when dealing with requests from the Executive including sensitive people and commercial matters
• Assist the executive and WB leadership team with recruitment activity and onboarding

What were looking for

• Proven PA / EA experience at executive level (7 years plus) supporting a C suite executive in similar sized organization
• Proven experience in preparing complex and confidential documents and reports
• Ability to understand and anticipate the needs of the Executive and the Leadership Team
• Demonstrates flexibility and strong hybrid coordination skills between external and internal stakeholders (including effective relationship with Head Office)
• Displays initiative and ability to generate own duties/work
• Time management skills for self and assist the Executive to effectively use their time
• Ability to prioritize and juggle multiple tasks from different sources
• Willingness to action urgent priorities outside of standard working hours

Whats in it for you

• Discounted ING Health Insurance
• An additional Rest Day to support your wellbeing
• An IMPACT day to volunteer on approved sustainability activity

About Us

At ING we want to make life simpler and more worthwhile for everyone who banks with us for the people who work with us and the community at large too.

When you come to work at ING youre joining a team where individuality isnt just accepted its encouraged. Weve built a culture thats fun friendly and supportive its the kind of place where you can be yourself and make the most of whatever you have to offer.

We give people the freedom to think differently take ownership of their work and make great things happen. Were here to help you get ahead. And with our global network theres plenty of scope to take your career in new directions perhaps even ones youve never considered.

We are all about celebrating success and as a result we are proud to be a WGEA Employer of Choice for Gender Equality and a certified Family Inclusive workplace.

Sound like the kind of place youd feel at home Wed love to hear from you.

(One last thing ING operates a direct talent sourcing model. So no agency introductions please.)

Need more
Contact Mark Montgomery on

Applications close Thursday 24th April 2025

Before you apply
Here at ING we consider employee development to be important and encourage existing employees to apply for suitable internal positions. It is expected that any employee applying for a vacant position would have been in their current role for a minimum of twelve (12) months before applying. This may be waived in special circumstances and after consultation with your manager

ING is Australias most recommended bank according to RFi XPRT Survey February 2021 July 2021 (n 31903) when compared to customers of 20 other banks operating in Australia.

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