Data and Student Information Manager, Oakland

Description

• Deep integrity and commitment to KIPP Public Schools mission and values
• 2 years of project or program management experience including demonstrated ability to work with data and navigate computer systems and applications
• Experience working in a fastpaced entrepreneurial environment
• Prior experience working in a K12 school preferred

• Bachelors Degree and 3 years of work experience or 4 years work experience

• Selfawareness and a commitment to continuous learning
• Adept at problem solving and decision making with a keen attention to detail
• Ability to selfdirect prioritize and multitask among competing goals
• Demonstrated ability to work well with others and build relationships across teams
• Excellent written and verbal communication skills with keen attention to detail
• Proficiency in Microsoft Office or Google Suite
• Previous experience or familiarity with schoollevel data management systems (PowerSchool CALPADS SchoolMint SchoolMessenger) preferred

• Plans facilitates and communicates all lottery preparation including student data management and quality control in KIPP Bay Areas lottery management system SchoolMint
• Facilitates pre and postlottery enrollment offers and communication for both accepted and waitlisted students
• Owns and is accountable for the online student registration process as well as the collection and tracking of registration materials from families of admitted students
• Leads enrollment of verified students into PowerSchool KIPP Bay Areas student information system and California Longitudinal Pupil Achievement Data System (CALPADS)
• Builds and implements schoolwide systems to process and verify student transfers student withdrawals and noshows as needed

• Ensures the accuracy of students daily attendance records by analyzing and reconciling attendance data preparing and distributing daily weekly and monthly attendance reports and leading biannual district attendance compliance audits
• Trains and manages teachers in taking timely accurate attendance
• Supports the goal of achieving a high ADA and reducing chronic absenteeism by managing communication to truant students and supporting attendance related incentives and interventions as needed

• Leads the collection quality control and ongoing management of key student information including eligibility for free and reduced price meals (FRPM) and health and immunization status.
• Builds and maintains systems to ensure accurate student records in accordance with federal and schoolbased policies and audit and compliance guidelines and facilitates requests for student records from other school districts and the Regional Support Office.
• Ensures confidentiality and security of office space files and all information pertaining to students parents staff and community including preparing files for storage in accordance with KIPPs records retention policy and state and federal laws regulations and guidelines
• In partnership with Regional Operations manages KIPPs student information system database PowerSchool for all users on campus including serving as the campuslevel system administrator; maintaining clean accurate student demographic academic and discipline data; managing PowerSchools parent and teacher portals including maintaining clear standards related to permissions and user access; and training school leaders teachers and other school staff to efficiently use the SIS and gradebook.
• Partners with Regional Operations and schoolbased testing coordinators to facilitate the implementation of standardized testing including SBAC and ELPAC.
• Complete other duties as assigned by the School Leader Director of School Operations or Regional Operations

• Partners with DSO to lead student scheduling including developing and preparing the schools master schedule in PowerScheduler; scheduling students in classes; exercising judgment to adjust student schedules; and monitoring and updating the course catalog to ensure course integrity for scheduling.
• Manages and maintains electronic academic records for enrolled withdrawn or graduated students; manage student credit history by entering updating and proofing official transcripts for all students enrolled withdrawn or graduated; and processes quarterly and progress report cards and transcripts for students.
• Develops reviews and communicates recommendations related to ontrack graduation rates credit recovery and transfer credits by managing a credit monitoring tool.

• Develops a deep familiarity with federal state and local laws and regulations related to compliance reporting and public programs
• Participates in regional audits to ensure 100% accuracy of student data and leads school audits to ensure regional audits produce no findings
• Manage student information data requests from local authorizers as well as those requested by internal KIPP stakeholders for grant reports research requests and KIPP Foundation reporting.

Physical Mental and Environmental Demands

Physical: Ability to navigate office and school campuses and hold meetings in different spaces. Traditionally much of the day involves sitting. Ability to access and utilize technology. Occasional lifting/carrying of equipment 120 lbs.

Mental: Stress of deadlines and normal work standards ability to analyze problems and generate alternatives work with interruptions concentrate for long periods of time read calculate perform routine math problems memorize and recall objects and people.

Environmental: School and classroom environment subject to constant interruptions and distractions. Adhere to KIPPs health and safety guidelines as outlined by the CDC CDE and public health agencies recommendations.

Classification

Fulltime exempt position.

About KIPP Public Schools Northern California

We are a thriving nonprofit network of public charter schools open to all students. At KIPP we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities we create joyful academically excellent schools that prepare students with the skills and confidence to pursue the paths they choosecollege career and beyondso they can lead fulfilling lives and build a more just world.

Our student community consists of over 7000 elementary middle and high school students in East Palo Alto Oakland San Francisco San Lorenzo San Jose Stockton and Redwood City. 79% qualify for free or reducedprice lunch 23% are multilingual learners and 10% have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students diversity.

How to Apply

Please submit a cover letter and resume by clicking apply on this page.

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