Special Event Coordinator
Special Event Coordinator
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Job Description
Job Description
Special Event Coordinator
Seasonal; Contract (July 28 September 3)
Date Posted: May 20 2025
Who we are
The Pacific National Exhibition is an iconic institution in BC famous for bringing generations of people together to celebrate and build memories. This 115yearold nonprofit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams: the 15day annual summer Fair which averages more than 700000 people annually Playland amusement park which welcomes 400000 guests annually including Fright Nights and a busy yearround portfolio of events including concerts trade shows and film cultural and community events. In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance. PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events guest experience and delivering memorable experiences.
At the PNE we strive to create an environment that reflects our organizations core values: Enthusiasm Excellence and Evolution. With a focus on these core values we are committed to achieving our mission which is to Deliver Memorable Experiences for all who interact with the PNE whether it is our guests our employees or the community.
We are looking for a collaborative selfstarter to take on the role of Special Event Coordinator within the Operations Team at the PNE. The Special Events Coordinator will be responsible for executing a wide range of special events that occur during the PNE Fair. This individual will work closely with the Event Management Team as well as many departments within the organization to ensure a seamless event experience for PNE clients and guests.
Why join our Team
- Exhilarating and funloving culture
- Flexible work environment
- Be a part of the growth of one of Vancouvers most iconic institutions.
- Join a diverse passionate and enthusiastic team
- Ranked in the top 20 as one of BCs most loved brands BC Business 2017
What will you do this year
In your role as the Special Event Coordinator your primary accountabilities will be to:
- Assist in the PNE Fair load in coordinating contractors and PNE crews for set up of Fair infrastructure.
- Responsible for ensuring Special Event details are up to date and client needs are forwarded to Facilities and Maintenance teams ahead of Client move in.
- Act as site contact for Fair special event days managing clients when they arrive on site directing them to their activation space and ensuring they follow the guidelines for activating at the PNE Fair.
- Assist in the creation of Special Events materials including but not limited to production schedules event timelines and venue specs.
- Ensure all operational plans are followed on event days.
- Assist with other aspects of event days at the PNE Fair. Helping troubleshoot operational problems managing loading and unloading of entertainment Venues assisting with opening and closing the park as needed.
- Perform other related duties as required.
What else
- 13 years of experience in the events or hospitality industry supporting event operations.
- Diploma Certificate or degree in Event Management Business Administration or another relevant discipline is an asset.
- Must be able to work an eventbased work schedule which includes weekends holidays late nights extended hours and extended workweeks.
- Experience working in a similar venue is considered an asset.
- Experience with production and technical personnel is considered an asset.
- Must possess good decisionmaking and communication skills with the ability to react well to highpressure situations and tight timelines.
- Successful candidates must undergo a Criminal Record Check
Who are you
- Detailoriented
- Strong organizational skills
- Eager selfstarter
- Motivated by fastpaced environments
- Skilled problem solver
- Effective communicator with excellent interpersonal skills
- Committed to striving for excellence
Where and when to APPLY
The PNEs compensation offerings are in alignment with a payforperformance pay philosophy that recognizes individual and teamwork performance. The role is a permanent fulltime position with a typical salary range of $22 $23 per hr. The starting salary will be based on the successful candidates competencies including but not limited to knowledge skills experience and internal pay structures. As a part of the PNEs total compensation package this position may be eligible for other benefits subject to program eligibility requirements.
The PNE is proud to be an equal opportunity employer committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race colour national or ethnic origin religion sex sexual orientation gender identity or expression disability or age. If you require any support or accommodations throughout any stage of the recruitment process please contact the People & Culture Department at
Required Experience:
IC
Employment Type
Unclear
