Executive Administrator / Staff Supervisor
Executive Administrator / Staff Supervisor
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Job Description
Job Title: Executive Administrator / Staff Supervisor
Location: Albany NY 12206
Department: Criminal History and Records Check Bureau (CHRC)
Organization: New York State Department of Health
DURATION: This is a 2 YEAR Contract (W2 ONLY)
PAY:$3740/hr
Position Summary:
The New York State Department of Health is seeking to fill Executive/Administrative Assistant positions within the Criminal History and Records Check Bureau (CHRC). These roles will function as staff supervisors overseeing CHRC program activities at the Albany Regional Office.
General Duties:
The CHRC assists various provider entities across New York State in completing mandated Criminal History Record Checks.
Supervisory Responsibilities:
- Coordinate timesheets for all temporary staff within CHRC Intake
- Manage CHRC Intake Unit timeoff requests
- Oversee the CHRC Mail Inbox
- Monitor employee attendance
- Communicate with vendors as needed
- Manage employee overtime and accomplishments
- Coordinate onboarding of new hires
- Oversee staff training
- Serve as liaison for Intake Redmine to IT
- Correspond with external program areas
- Process inquiries from Legal regarding provider submissions and conduct followup
- Supervise preparation of EndofDay Reports
Administrative Responsibilities:
- Answer incoming phone calls from internal and external customers
- Process incoming faxes emails and external mail
- Perform data entry and data analysis
- Complete special assignments and routine administrative tasks as directed
- Provide comprehensive administrative support
- Perform related duties as required
Minimum Qualifications:
- High school diploma or equivalent
Preferred Qualifications:
- Experience in a fastpaced environment with multitasking capabilities
- Proficiency in complex databases
- Strong communication skills with consumers providers and leadership
- Highly organized and detailoriented
- Ability to work independently and collaboratively
- Proficiency in Microsoft Access Word Excel Outlook and SharePoint
Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race. Religion color national origin sexual orientation gender identity pregnancy status as a parent age protected veteran status family medical history or genetic information political affiliation status as a qualified individual with disability or other nonmeritbased factors.
Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.
Required Experience:
Manager
Employment Type
Full-Time
