Special Assistant
Special Assistant
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$ 88300 - 132400
1 Vacancy
Job Description
If youre passionate about building a better future for individuals communities and our countryand youre committed to working hard to play your part in building that futureconsider WGU as the next step in your career.
Driven by a mission to expand access to higher education through online competencybased degree programs WGU is also committed to being a great place to work for a diverse workforce of studentfocused professionals. The university has pioneered a new way to learn in the 21st century one that has received praise from academic industry government and media leaders. Whatever your role working for WGU gives you a part to play in helping students graduate creating a better tomorrow for themselves and their families.
The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.
At WGU it is not typical for an individual to be hired at or near the top of the range for their position and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:
Job Description
Primary Responsibilities
- Responsible for coordinating and scheduling meetings with executive leadership team members administrators and other constituents as required.
- Prepares agendas and background materials for each meeting and ensures Provost has information prior to meetings. Works with the Provost to develop and implement scheduling priorities. Collects additional background information for meetings as requested by the Provost.
- Coordinates all arrangements for the Provosts universityrelated travel (i.e. air travel hotel registrations ground transportation etc.).
- Prepares edits and distributes professional highlevel correspondence and materials on behalf of the Provost. Responds to communications and inquiries as directed.
- Monitors the Provosts email account and exercises discretion in routing and responding to communications.
- Creates drafts for the Provosts approval and use (i.e. speeches and communications for universitywide distribution or publication).
- Works in collaboration with the Office of the Provost staff members and other university constituents to plan and execute academic events or special projects.
- Assists where needed to ensure that all events hosted by the Office of the Provost are supported and coordinated appropriately and executed professionally.
- Works in collaboration with administrators faculty and staff to complete assigned projects as needed.
- Oversees the daily operations of the office. Participates in the administrative staff support integration.
- Recruits and supervises up to three parttime student employees who provide general office support such as preparation and editing of data sets document preparation copying running errands and manning the front desk to greet and direct visitors.
- Performs other related duties as assigned.
This job description includes a general representation of job requirements rather than a comprehensive inventory of all required responsibilities or work activities. The contents of this document or related job requirements may change at any time with or without notice.
Qualifications
Knowledge Skills and Abilities
- Experience in higher education administration preferred along with experience working in a distributed environment.
- Ability to work with confidential information and to apply maturity and discretion in daily operational role
- Skills in being efficient and organized with great attention to detail and followthrough
- Strong written and verbal communication skills ability to articulate concepts and ideas effectively with minimal supervision.
- Must be proficient in the use of Microsoft Office Suite.
- Excellent time management skills and ability to work flexible hours when needed
- Ability to prioritize assignments and work on multiple deadlinedriven priorities
- Ability to exhibit good judgement under pressure.
Education
- Highschool or GED required.
Experience
- 5 years of administrative office experience working with senior executive level.
- Experience with managing calendars meeting planning scheduling all facets of travel arrangements
- Experience with reviewing and responding to correspondence
Preferred Qualifications
- Bachelors Degree preferred
- Project Management or Operations experience preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Position & Application Details
FullTime Regular Positions (classified as regular and working 40 standard weekly hours): This is a fulltime regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical dental vision telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual flexible paid sick time with no need for accrual 11 paid holidays and other paid leaves including up to 12 weeks of parental leave.How to Apply: If interested an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.
Additional Information
Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. Its not allinclusive.
Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at
Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.
Employment Type
Full-Time
