PTS Advance has an job opportunity for an Administrative Assistant. This position will deliver quality organizational administrative and office management services to facilitate efficiency and continuity at the Martinez plant location and provide support as required to Business Services.
Pay rate: $28 hr.
5 days PTO
8 holidays
40 hrs. a week.
Requirements:
Sound administrative skills
Ability to work independently set priorities and manage workload
Display initiative flexibility efficiency tact and diplomacy at all times
Excellent interpersonal skills both face to face and on the phone
Able to exercise time managemet skills for conflicting priorities with a positive attitude
Communicate and establish positive relationships at all levels
Proficiency in systematically maintaining accurate records
Restricted/sensitive information to be treated with a high degree of confidentiality
Programs used:
CareTool
Update users
Run reports
Add/delete/edit audit forms.
Goal Zero Tracking entry date in the spreadsheet for these sources:
Walk & Talks from Care Tool
LOD1 audits from Care Tool
Incident Reports from Sphera
Velocity
Adding HSSE and Compliance Calendar Actions
SAP
Update SDS data in One SDS System
Complete purchase requisitions and goods receipts for HSSE Goods and Services.
Manage misdirected workflow.
Input contractor work order notes.
Hazardous Waste
Track and Mail Haz Waste manifest for Senior Environmental Advisor
Best of the Best
Updates Goal Zero Tracking Spreadsheet for site
Sends gas card request each quarter to Business Services
Assists with Best of the Best Nominations
OSCA
Interact with OSCA regarding PO account
Check website to verify orientation status
Work with OSCA to set site up for Contractor orientation/background
Update Training materials with OSCA as needed
Contractor Management
Update contractor orientation spreadsheet with info from OSCA or site (Background site specific Drug Test Permit Holder etc)
Work with site Contract Holders to get information needed for qualifications.
Input contractor time and perform accruals for run/maintain contractor work.
Coordinate support services for the plant (landscaping pest control janitorial services HVAC and plant gatherings)
Site Employee Support
Safety Shoes Vendor manage PO Update employee spend spreadsheet and schedule boot truck bi annually.
Prescription Safety Glasses management manage PO and Update employee spend spreadsheetAnnual Hearing and Fit Testing Schedule Coordination and PO.
Department Filing
Permits/JSAs
Isolation Lists
Completed Operations Procedures
Hard copies pertaining to HSSE Department based on filing system
Filing and data mining for equipment information.
Business Services Support
Ordering and Stocking of supplies in Administrative Building Training Center.
Manages catering orders refreshments snacks and drinks for meetings trainings and events (receive receipts and send to business services for invoicing).
Ordering Coffee and coffee supplies.
Creation and posting of event Posters/Flyers.
Distribute mail brought from security into identified mailboxes (confidential to Karen).
Track and Report Contractor and Employee Manhours in Sphera
Supplies and stock
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Administrative Assistant
