Clerical Team Supervisor
Clerical Team Supervisor
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$ 4246 - 5701
1 Vacancy
Job Description
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort from receiving hotline calls to reaching family reunification or foster care and adoption children and families are our focus.
Job Requisition ID:46497
Closing Date: 06/04/2025
Agency:Department of Children and Family Services
Title: Office Administrator III
Class Title:OFFICE ADMINISTRATOR III 29993
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Starting Salary $4246/Month Full Salary Range $4246$5701/Month
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:RC014
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
IT IS HIGHLY RECOMMENDED THAT YOU UPLOAD COLLEGE TRANSCRIPTS AND RESUME.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Children and Family Services is seeking an organized professional and energetic individual to serve asa supervisor. Under administrative direction this position oversees the activities of a team of professional DCFS licensing staff regarding clearances; develops and maintains logs tracking systems and reports related to the processing of Authorization for Background Checks and clearances; monitors and reviews data entry. Additionally the position provides specialized technical secretarial and office support functions utilizing extensive independent knowledge judgment and discretion.
This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Departments operations. DCFS offers a competitive compensation plan excellent benefits and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.
Essential Functions
- Directs and monitors support staff engaged in the performance of complex specialized clerical functions which require the application of agency policies and procedures.
- Serves as working supervisor; assigns and reviews work; provides guidance and training to assigned staff.
- Provides specialized technical secretarial and office support functions utilizing extensive independent knowledge judgment and discretion.
- Coordinates the receipt and review of background check authorization forms and results dissemination to Department and childcare facility staff and followup recommendations to the Department.
- Develops and maintains logs tracking systems and reports related to the processing of Authorization for Background Checks and clearances.
- Recommends establishment of new operating procedures or revision of existing methods.
- Performs various critical data entry transactions
- Performs other duties as required or assigned which are reasonably within the scope of the duties
Minimum Requirements
- Requires knowledge skill and mental development equivalent to completion of two years of study at a secretarial/business college and one year of office experience or completion of high school and three years of Office Assistant experience or three years of independent business experience.
- Requires ability to keyboard accurately at 30 wpm.
Conditions of Employment
- Requires completion of a background check and selfdisclosure of criminal history.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday Friday 8:30 am to 5:00 pm
Work Location: 4 W Old State Capitol Plz Springfield Illinois
Supervisor: Vacant
Agency Contact
Name: Destiny Wright
Email: (For Questions Only)
Posting Group: Office & Administrative Support
This position DOES NOT contain Specialized Skills.
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
NonState employees: on click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Manager
Employment Type
Full-Time
