(RFP500326) Consultant, Partner Systems Strategy & Design
(RFP500326) Consultant, Partner Systems Strategy & Design
Posted on :
21-05-2025
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1 Vacancy
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Job Description
The Organization
The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) deliver researchbased solutions that harness agricultural biodiversity and sustainably transform food systems to improve people s lives. Alliance solutions address the global crises of malnutrition climate change biodiversity loss and environmental degradation.
The Alliance works with local national and multinational partners across Latin America and the Caribbean Asia and Africa and with the public and private sectors. The Alliance is part of CGIAR a global research partnership for a foodsecure future dedicated to reducing poverty enhancing food and nutrition security and improving natural resources and ecosystem services.
With novel partnerships the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet drive prosperity and nourish people in a climate crisis.
The Alliance of Bioversity International and CIAT is committed to fair safe and inclusive workplaces. We believe that diversity powers our innovation contributes to our excellence and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures races colors religions sexes national or regional origins ages disability statuses sexual orientations marital status and gender identities. Female candidates are strongly encouraged to apply.
The Alliance is part of CGIAR a global research partnership for a foodsecure future.
About the position
The Alliance of Bioversity International and CIAT seeks a Consultant to design a streamlined digital process for managing subagreements with public and private partners. Current workflows are manual fragmented and emailbased creating risks to efficiency and compliance. Under the supervision of the Head of the Grants Management Unit (GMU) and in coordination with focal points from PLANS Finance Legal and IT the consultant will assess existing processes and recommend a scalable technologyenabled solution that centralizes data facilitates collaboration reduces manual workload supports automated workflows and reporting and aligns with the Alliance s project lifecycle and compliance framework.
Responsibilities
The consultant will lead the design of a comprehensive digital transformation for endtoend subagreement management and recommend a suitable technological solution either by enhancing existing systems or identifying a fitforpurpose tool that:
- Centralizes data including private and confidential information.
- Facilitates collaboration between partners and the Alliance via an online platform or tool.
- Reduces manual workload and sustains automated workflows and reporting.
- Aligns with the Alliance s project lifecycle and compliance framework.
To achieve this the consultant will undertake the following responsibilities:
Process Mapping and Needs Assessment
- Conduct consultations with key stakeholders involved in the project lifecycle (e.g. GMU PLANS Research Legal Finance IT and external partners).
- Document the current ("asis") process flow for subagreement approval and management including recent improvements.
- Identify bottlenecks compliance risks redundancies and process gaps.
- Coordinate with internal units and experts involved in ongoing partner management improvement initiatives.
Design of the FutureState Process
- Develop a proposed ("tobe") process model for subagreement management covering:
- Initiation.
- Multilevel approvals.
- Review of technical and financial reports.
- Expense booking and payment processing.
- Partnerfacing workflows.
- Collection of partners information (e.g. banking details) for subagreement drafting including integration of external data inputs.
Technology Assessment & Recommendations
- Review the Alliance s current ERP and IT systems for integration feasibility.
- Conduct a comparative analysis of potential offtheshelf or custom solutions (e.g. SmartSimple Salesforce).
- Recommend a shortlist of tools including:
- Basic costbenefit analysis.
- Estimated implementation timelines.
- Propose pilot testing options for the recommended solution(s).
Deliverables
- Inception report including a stakeholder engagement plan and methodology.
- Visual and narrative process maps of current and futurestate workflows.
- Business Requirements Document (BRD) outlining functional and technical specifications.
- Comparative analysis of 2 3 potential software solutions or system enhancement paths.
- Final report and presentation detailing findings recommendations and proposed next steps.
Requirements
Essential Requirements
- Proven expertise in businessprocess reengineering and digital transformation preferably in international development or research sectors.
- Experience in subagreement grants or partner management systems/ nonprofit research grant management or international organizations.
- Familiarity with ERP integration and SaaS tools relevant to project lifecycle and compliance.
- Strong facilitation and stakeholder engagement skills.
- Excellent analytical and documentation capabilities.
- Fluency in both written and oral English is essential; while working or basic knowledge of Spanish is an advantage.
- Ability to work with ambiguity and take ownership of deliverables and manage multiple concurrent projects independently.
Benefits
Terms of employment
This is a remote maximum 8 weeks long (estimated LOE: 30 40 persondays) international/national consultancy opportunity renewable based on extended needs and requirements. All consultancy fees and conditions will be administered in line with the Alliance approved policy for consultants.
Applications
Please apply online through the website ( including reference number RFP500326 no later than 2 June 2025 attaching the following:
- A detailed curriculum vitae (CV) (using the candidate s last name first name for ease of sorting).
- In the CV including the names and email addresses of three professional referees who have worked with you and are knowledgeable about your skills and professional abilities.
- A technical proposal outlining methodology team profile (if applicable) and timeline together with at least 2 references or examples of previous similar work.
- A financial proposal mentioning the proposed consultancy fees for the period indicated in daily USD.
Please note that only shortlisted candidates will be contacted.
Closing date for applications: 2 June 2025
We invite you to learn more about us at:
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Employment Type
Full Time
Key Skills
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